3 reporting an incident original
How to Report an Incident in Sarah Plus
Accessing the Reporting System
- Users can log incidents by accessing Sarah Plus through their My Monache portal, clicking on the ONS tile, and selecting the report hazard or incident tab from the dashboard.
- To initiate a report, users click on the waffle icon, select "report something," and choose either hazard or incident report options.
Filling Out Incident Details
- When reporting an incident, users must select the type of incident and provide a brief description; mandatory questions are marked with a red star for clarity.
- Users should indicate both the date and time of the incident occurrence for accurate record-keeping. Additionally, they need to specify the location using a dropdown menu.
Specifying Location Information
- For mixed-use areas, users should select the most relevant type of location; if on campus, they can navigate through menus to find specific buildings and rooms.
- Off-campus incidents require users to add locations manually or drop a pin on a map for precise identification. Any extra information can be added in a free text field.
Reporting on Behalf of Others
- If reporting for someone else affected by an incident, users must select that option and indicate their relationship to that person; staff members can be searched directly within the system.
- For external parties involved (visitors or contractors), details can be entered via free text fields as needed. Witnesses' information should also be recorded along with their relationship to what occurred during the incident.
Completing Outcome Questions
- Users must complete outcome-related questions regarding injuries or illnesses resulting from incidents, including reasons for presence at location and activities being performed at that time. Specific tasks should be described briefly alongside frequency details.
- The cause of incidents needs to be indicated by selecting relevant options; users may also search in free text fields for hazard sources before finalizing selections related to injuries sustained during incidents.
Documenting Harm and Treatment
- Users will fill out harm forms detailing nature (physical/psychological) and specifics about what occurred (e.g., tripping). They must rate severity levels and note any lost workdays due to injuries sustained during incidents.
- Additional treatment details can include first aid reports if known; multiple injuries may be documented using an 'add' button feature within the form interface. Immediate actions taken post-incident should also be noted where applicable.
Confidentiality Considerations
- Reports involving sensitive matters such as medical conditions or harassment should be marked confidential; these will go directly to health safety management for further review while non-confidential reports allow changes in responsible personnel if necessary.