Relatórios de Logística Reversa - Bate Papo

Meeting Introduction and Team Presentation

The meeting begins with introductions of the team members involved in logistics discussions and highlights the importance of addressing key questions raised by participants.

Team Introduction

• The team consists of Regiane Terua Yog, the manager of the Green Economy and Reverse Logistics division, and Roberta Buia from the Corporate Management and Sustainability office.

• Other team members include Marcelo Porset, Pedro Lotfi, and Carine Pedrosa, emphasizing collaboration with environmental agencies in logistics discussions.

Participant Engagement

• Acknowledgment of participants' contributions through questions on report completion and reverse logistics in licensing.

• Emphasis on refining work processes based on feedback received from stakeholders for continuous improvement.

Main Questions Raised by Participants

The presentation addresses primary concerns regarding report completion, reverse logistics in licensing, and various aspects such as quantitative goals, geographical targets, invoices, liabilities, and communication plans.

• Key inquiries revolve around report filling procedures and understanding declarations related to quantitative goals, geographical targets, invoices, liabilities, and communication strategies.

• Different levels of complexity observed in participant queries necessitate a comprehensive overview ranging from basic to intricate details during the session.

Agenda Focus for the Meeting

The agenda outlines discussions on the Reverse Logistics Plan for 2023, presentation of 2023 results reports focusing on packaging declarations. It also encourages participants to raise any remaining queries for discussion at the end.

• Discussion points include highlighting the Reverse Logistics Plan for 2023 results reports with a specific focus on packaging declarations.

• Participants are encouraged to engage actively by posing questions throughout the session for clarification purposes before delving into detailed discussions towards the end.

Meeting Overview

The speaker discusses the importance of addressing doubts to enhance procedures and achieve goals, focusing on clarifying issues related to 2024 targets and the application of Federal Decree 11413 of 2023.

Addressing Doubts and Goals

• Emphasizes the significance of doubts as a foundation for improving procedures and achieving goals.

• Plans to provide guidance on implementing rules outlined in the decree for 2024 targets shortly.

• Aims to enhance report quality by improving report completion for the current year's results.

Logistics Reversal System

Details about the logistics reversal system, emphasizing its importance, structure, and operational aspects.

Logistics Reversal System Details

• Highlights the significance of accurately describing the system's flow from waste collection to final disposal.

• Discusses the system as a supportive tool where responsible parties describe its structure and operationalization.

• Mentions guidance available on their website regarding logistics reversal plans, annual reports, and commitment terms.

Technical Aspects and Reporting

Focuses on technical aspects related to plans and reports within the context of environmental licensing requirements.

Technical Requirements for Reports

• Explains collective commitment terms recognized in logistics reversal systems.

• Highlights access to additional resources such as past webinars on related topics.

Compliance with Environmental Licensing

Discusses how compliance with logistics reversal is now a requirement for environmental licensing processes.

Compliance Requirements

• Outlines that logistics reversal is now a condition for licensing ordinary enterprises.

New Section

The discussion revolves around the types of products subject to the National Solid Waste Policy, emphasizing the obligation to comply with regulations regarding packaging and waste management.

Products Subject to Regulations

• Automotive lubricating oil filters, household electronic devices up to 240V, domestic medicines, professional disinfectants, over-the-counter medications, food product packaging, beverages, personal hygiene items, perfumes, cosmetics, and cleaning products fall under regulatory scrutiny.

New Section

The conversation shifts towards the implementation of waste management regulations outlined in the National Solid Waste Policy.

Implementation of Regulations

• Compliance with Article 33 of the National Solid Waste Policy mandates that all products placed on the market in packaging must adhere to waste management guidelines.

New Section

The focus is on companies' responsibilities regarding reverse logistics for various product categories as part of waste management compliance.

Reverse Logistics Responsibilities

• Companies are urged to engage in reverse logistics for food items, beverages, personal care products, cosmetics, and cleaning supplies while not exempting other sectors from fulfilling their obligations.

New Section

Detailed insights into the submission requirements for a reverse logistics plan as per environmental licensing standards are discussed.

Submission Requirements for Reverse Logistics Plan

• The reverse logistics plan submitted to CETESB should outline how collection systems are structured and implemented. It should detail collection methods and support for waste pickers' entities.

New Section

Emphasis is placed on distinguishing between production process waste and post-consumer waste within reverse logistics planning.

Differentiating Waste Types

• Clear distinction between production process waste managed internally by companies and post-consumer waste subject to reverse logistics is crucial in waste management strategies.

New Section

Common misconceptions surrounding descriptions of reverse logistics systems are addressed to enhance clarity in planning processes.

Clarity in System Descriptions

• Descriptions of reverse logistics systems should avoid confusion between production-related wastes and post-consumer wastes. Clear delineation ensures effective waste management strategies.

New Section

The importance of industry participation alongside municipal services in implementing effective reverse logistics systems is underscored.

Industry Participation in Waste Management

• While municipal services handle part of waste collection activities, industrial sectors must actively engage in designing specific collection methods within their reverse logistics frameworks.

New Section

Addressing queries about consumer involvement and municipal roles clarifies responsibilities within comprehensive waste management strategies.

Consumer Involvement Clarification

• Municipalities conduct selective collections but do not encompass all aspects of reverse logistics unless compensated. Effective collaboration between industries and municipalities is essential for successful waste management initiatives.

New Section

Transport protocols from consumer sites to processing facilities play a vital role in ensuring efficient material flow within recycling networks.

Efficient Transport Protocols

Detailed Discussion on Document Control and Reporting Requirements

In this section, the speaker delves into the specifics of document control related to past liabilities and reporting requirements for compliance with set targets.

Understanding Past Liabilities and Compliance

• : Discussion on addressing past liabilities from previous years when full targets were not met.

• : Importance of documents like invoices for packaging materials in meeting compliance standards.

• : Introduction of new regulations requiring additional documentation such as Movement Transportation Records (MTR) and Certificates of Destination (CDF).

• : Mention of potential requests for other control documents like lubricant oil certificates by regulatory bodies.

Importance of Proper Entity Registration for Reverse Logistics

This part emphasizes the significance of accurate entity registration in reverse logistics processes to ensure effective reporting and compliance.

Ensuring Proper Entity Registration

• : Highlighting that the primary goal is not just creating a reverse logistics plan but also providing guidance on reporting.

• : Emphasizing the need for active entities involved in reverse logistics actions to be correctly registered.

• : Stating that incomplete or vacant entity details in submitted plans will lead to immediate rejection.

Maintaining Updated Information for Effective Reporting

The focus here is on the importance of keeping all registered entity information up-to-date to facilitate accurate reporting.

Updating Entity Information

• : Advising a thorough check before submitting reports to ensure all linked entities are current.

• : Allowing system flexibility for adding or removing collection points, logistic operators, and waste handlers as needed.

Ensuring Accurate Point-of-Delivery Data

Addressing concerns regarding point-of-delivery data accuracy within reverse logistics systems.

Accuracy in Delivery Data

• : Stressing the necessity of updated delivery point information for inclusion in annual reports.

Discussion on System Development and Terminology Alignment

The discussion revolves around system development for developers, terminology alignment, and the importance of consistent solutions in information registration.

System Development and Usability Enhancement

• Collective efforts are being made towards system development for developers.

• Emphasis on improving usability but challenges exist in consistent solutions for information registration.

• Importance of aligning terminology to avoid confusion, especially regarding logistics entities' roles.

Importance of Participant Compliance and Information Accuracy

Focuses on participant compliance, responsibility for accurate information provision, and the significance of public access to collection points.

Participant Compliance and Responsibility

• Participants must provide accurate information to avoid penalties.

• Public access to collection points is crucial for consumer convenience.

• Compliance with reporting requirements ensures transparency in results sharing with the public.

Insights into Passives, Reporting, and Compensation

Explores passives in waste management systems, reporting obligations, and compensation mechanisms.

Understanding Passives and Reporting

• Definition of passives as uncollected waste quantities subject to reverse logistics.

• Non-compliance with targets leads to passives that must be compensated within the system.

Meeting Overview

The discussion revolves around the registration of reports, status requirements for report submission, and implications of rejected plans on report submissions.

Registration of Reports and Status Requirements

• : Only plans with statuses like pending validation, under review, or approved can be used to register reports.

• : If a company's plan is rejected, the system will prevent report registration linked to that rejected plan. A new plan must be created in such cases.

Logistics and Report Submission

The conversation shifts towards logistics considerations for companies participating in collective systems and how liabilities are managed.

Logistics Considerations and Liabilities

• : Companies joining collective systems need to clarify liability assumptions with the managing entity.

• : If the managing entity assumes liabilities, they handle reporting these liabilities within the registered plan. Otherwise, companies must find alternative ways to address these liabilities.

Annual Report Submission Process

Focuses on clarifying doubts related to annual report submissions and responsibilities of different types of companies in submitting reports.

Annual Report Submission Clarifications

• : Companies responsible for submitting annual reports are those with individual plans or collective responsibility as supporting entities.

• : Supporting companies without specific responsibilities do not need to submit reports related to actions under other plans.

Communication Actions and Reporting

Discusses the importance of communication actions in encouraging consumer participation in reverse logistics systems and their impact on reporting requirements.

Communication Actions Importance

• : Communication actions play a vital role in engaging consumers in reverse logistics systems, enhancing system results.

• : It is crucial to document all communication actions in the report field dedicated to such activities. Systems with extensive actions can also upload PDF files for additional documentation.

Verification Processes and Impact on Targets

Explores how liabilities influence quantitative and geographical target verifications within the system.

Verification Processes Influence

• : Liabilities affect target verification by deducting declared results first before assessing goal achievement based on collected data from previous years.

• : An example illustrates deducting past liabilities from current achievements before evaluating goal attainment percentages.

Proof of Collection Process

Details how companies prove their collection efforts regarding accumulated liabilities during reporting periods.

Proof of Collection Procedure

Discussion on Annual Report Parameters

The discussion revolves around the parameters of the annual report for 2023, to be submitted in 2024. Key points include setting targets relative to market quantities and the importance of clear parameters for effective goal setting.

Understanding Target Parameters

• : Focus on defining parameters for the annual report, considering market quantities.

• : Explanation of how targets are set based on previous year's market placement to aid in goal planning.

Geographical Target Achievement and Documentation

This section delves into achieving geographical targets and the significance of proper documentation for validation purposes.

Geographical Target Fulfillment

• : Importance of meeting geographical targets through expanded reverse logistics actions across regions.

• : Addressing non-compliance with geographical targets requires thorough analysis and effort assessment.

Document Verification and Validation Status

Discussion on document verification processes and validation status requirements for reports submission.

Document Verification Process

• : No specific document generation required; technicians access system data directly via CNPJ.

• : Emphasizing the need to check validation status post-report submission for completeness.

Notable Points on Invoicing Requirements

Insights into invoicing obligations related to packaging sector activities, emphasizing compliance with waste movement regulations.

Invoicing Obligations

• : Continued obligation for packaging sector invoicing; MTR CDF data not mandatory yet in reverse logistics system.

• : Linking MTR data with reverse logistics system under study; current focus remains on waste movement registration compliance.

Clarifications on Invoice Year Relevance

Clarifications regarding invoice year relevance concerning target fulfillment criteria and reporting accuracy.

Invoice Year Relevance

• : Directives align invoices with execution year activities, ensuring accurate reporting alignment.

Detailed Discussion on Reporting and Declarations

The discussion revolves around the importance of consistent information and data in reports, analyzing execution plans, mandatory submission of MTR CDF copies, access to NTR CDFs, verification of report inconsistencies, and the process of registering fiscal notes.

Importance of Consistent Information and Data

• Ensuring consistency in information and data provided in reports is crucial for analyzing execution plans.

• Verification of report inconsistencies aids in assessing the accuracy of information provided.

Registration Process for Fiscal Notes

• Detailed steps for registering fiscal notes involve submitting required information such as CNPJ of the issuer, invoice key, uploading XML files, and ensuring alignment with MTR data.

• Companies can register individual fiscal notes or upload them in bulk using spreadsheets.

• Continuous improvements were made based on feedback received during the registration process.

Declaration Requirements for Packaging

This section delves into the declaration obligations related to packaging by companies, emphasizing the need for accurate declarations to align with product categorizations.

Declaration Obligations for Packaging

• Companies must submit declarations regarding packaging within specific deadlines.

• Emphasis on improving declaration structures to facilitate analysis without complications.

• Entities falling under certain criteria have the option to submit packaging declarations instead of result reports.

Criteria for Mandatory Declaration Submission

• Specific sectors are mandated to submit packaging declarations simultaneously based on defined criteria like company size and industry focus.

• Examples highlight challenges faced due to misinterpretation of product categories within declarations.

Ensuring Accurate Product Declarations

Focuses on rectifying inaccuracies in product declarations through proper categorization adjustments post-deferral.

Rectification Process for Inaccurate Declarations

• Upon deferral of a declaration due to incorrect product categorization, companies must make necessary adjustments promptly.

Detailed Discussion on Packaging Materials and Declarations

The speaker discusses the importance of specifying packaging materials accurately in declarations, emphasizing the need for correct quantities and units to facilitate data analysis.

Importance of Specifying Packaging Materials

• Ensuring accurate declaration of various packaging materials used by companies, such as glass, plastic, and aluminum.

• Emphasizing the significance of specifying the type of material and its quantity correctly according to the unit for effective internal data analysis.

Clarifications on Declaration Deadlines and Product Placement Years

The speaker clarifies declaration deadlines, highlighting discrepancies in product placement years reported by some companies.

Declaration Deadlines and Product Placement Years

• Addressing the deadline for submitting declarations until March 31, 2024, focusing on products placed in the market in 2023.

• Noting instances where companies mistakenly report products placed in 2024 instead of 2023, providing guidance for accurate declarations.

Insights on Plan Validation and Reporting Results

Insights are shared regarding plan validation status and reporting results from previous years.

Plan Validation and Reporting Results

• Clarifying that plans under verification do not hinder annual result reporting submission unless rejected.

• Highlighting the importance of detailed information when submitting reports or plans for effective implementation of reverse logistics systems.

Guidelines for Companies Regarding Logistical Operations

Guidelines are provided to address common queries related to company operations within logistical frameworks.

Company Operational Queries

• Addressing queries from small food businesses regarding licensing renewal conditions and plan presentation obligations.

• Providing clarity on obligations related to presenting plans based on business activities like recycling various waste materials.

Detailed Discussion on Logistics Reversal and Waste Management

The discussion delves into the intricacies of waste management, particularly focusing on logistics reversal systems and the responsibilities of different entities in handling waste materials.

Understanding Different Systems and Responsibilities

• Companies manufacturing raw materials for other industries, such as in the food or cosmetics sectors, must adhere to waste management plans.

• Industries solely producing goods for other industries need waste management plans but are not obligated to engage in logistics reversal.

• Companies using lead batteries in their products must have a plan for managing these batteries post-consumption.

Recycling Processes and Collection Points

• Third-party recycling companies handle various waste types like paper, plastic, glass, tires, wooden pallets, and lubricating oil.

• Collection points for waste should be easily accessible to consumers through various means beyond physical collection bins.

Compliance with Waste Management Regulations

• Service providers involved in recycling activities do not need to register separate waste management plans; they can participate in existing systems.

• Stringent monitoring processes ensure compliance with waste management goals set by regulatory bodies.

Challenges in Material Compensation and Brand Responsibility

This segment addresses challenges related to material compensation within recycling systems and emphasizes brand accountability in waste management practices.

Material Compensation Issues

• Materials designated for recycling must originate from post-consumer sources; different material types cannot be interchanged due to recyclability variations.

Brand Accountability and Contractual Clarity

• Brands manufacturing products under another entity's label must ensure compliance with waste management regulations tied to that brand.

• If a brand fails to fulfill its waste management obligations, the responsibility shifts to the manufacturer producing goods under that brand name.

Addressing Accumulated Liabilities in Waste Management Plans

This part focuses on addressing accumulated liabilities within annual waste management reports and clarifies how past liabilities should be handled within current reporting structures.

Handling Accumulated Liabilities

Detailed Discussion on Passivos and Metas

The discussion revolves around the handling of passivos (liabilities) and metas (goals) in relation to data collection and reporting for different years.

Handling of Passivos and Metas

• Notes from the current year are used for passivo compensation, without differentiation between previous fiscal notes.

• In the past year, there was flexibility in using previous notes for passivo handling, but currently, focus is on data collected in the specific year.

• Clarification on meta timelines: 2023 goals are based on 2023 data collection; any discrepancies need further analysis.

• Emphasis on aligning market placement data with respective year's meta targets.

Data Reporting and System Analysis

Addressing issues related to passivo reporting discrepancies and system analysis for accurate data accumulation.

Data Reporting and System Analysis

• Concern raised about cumulative inclusion of liabilities from previous years affecting report accuracy.

• Explanation on how new entries impact cumulative liability tracking within the system.

• Request for formal email submission regarding system discrepancies for thorough investigation.

Evaluation of Logística Reversa Systems

Delving into the evaluation criteria for logística reversa systems concerning geographical goal achievement.

Evaluation Criteria for Logística Reversa Systems

• Query regarding logística reversa systems meeting geographical targets across various locations.

• Emphasis on systems aligning with predefined geographical metrics for goal attainment verification.

Challenges in System Access and Data Reporting

Discussing challenges related to system access management and accurate data reporting requirements.

Challenges in System Access and Data Reporting

• Exploration of creating multiple logins under a single CNPJ within the logística reversa system.

Data Integrity and Production Alignment

Addressing concerns regarding data integrity, production-based reporting, and its impact on assessment accuracy.

Data Integrity and Production Alignment

Discussion on Various Topics

In this segment, questions on different subjects are being addressed. The discussion covers the availability of collection points for various materials, the necessity of physical collection points, responsibilities of companies in resale scenarios, and considerations for effective waste management.

Points Covered:

• Collection points must have a physical presence to be valid.

• Companies engaging in resale activities may need to develop specific plans based on the type of waste involved.

• Verification and analysis are crucial in determining the appropriate collection methods based on waste types.

• Emphasis is placed on providing accessible and effective means for consumers to return products or packaging materials.

Logistics Reversal and National Compliance

This part delves into the importance of national compliance with logistics reversal regulations, considering not only local but also nationwide implications. It highlights shared responsibilities among producers, distributors, and retailers in managing solid waste effectively.

Key Points:

• National compliance is essential beyond regional boundaries to align with state and national waste management plans.

• Retailers play a significant role in adhering to national policies regarding solid waste management.

• Each entity involved in the product lifecycle has distinct responsibilities under national solid waste regulations.

Responsibilities in Logistics Reversal

This section emphasizes ongoing responsibility for complying with logistics reversal requirements even after initial adherence. It underscores consumer awareness as a driving force behind sustainable practices.

Notable Insights:

• Entities opting for collective logistics reversal systems should monitor their participation closely.

• Viewing logistics reversal as integral to business strategy rather than mere legal compliance enhances sustainability efforts.

• Consumer awareness influences companies' commitment to sustainable practices beyond regulatory obligations.

Sustainability Focus in Business Operations

The final segment underscores sustainability as a core aspect of business operations. It stresses how logistics reversal contributes to recycling, resource conservation, and consumer engagement towards environmental sustainability.

Key Takeaways:

• Sustainability initiatives should be integral to business strategies alongside regulatory compliance.

New Section

In this section, the speaker discusses the collection of recyclable materials in a municipality and the importance of proper reporting and planning for effective waste management.

Collection of Recyclable Materials

• The collection of recyclables is not part of household waste collection by the municipality; it falls under municipal selective waste collection actions.

• Reporting must be completed by March 31st or April 1st, 2024, to ensure accurate data submission.

• Challenges arise in integrating Material Tracking System (MTR) with Reverse Logistics Center (CDR), emphasizing the need for correct reporting from the start to avoid errors.

Planning and Reporting

• It is crucial to have a plan in place before submitting reports; incorrect data entry may require plan cancellation and re-submission.

• Reports must align with pre-existing plans; changing waste types without updating plans is not permissible.

Logistics Reversal Integration

This segment delves into the significance of integrating Material Tracking System (MTR) with logistics reversal processes for compliance with regulatory requirements.

Compliance and Integration

• Emphasizes the importance of aligning MTR processes with legal mandates while ensuring smooth waste movement operations.

• Challenges exist in linking specific waste streams to reverse logistics; however, legal compliance remains achievable despite integration hurdles.

Waste Collection Methods

Discussion on different waste collection methods, including private household collections and adherence to geographical targets for packaging recycling.

Waste Collection Strategies

• Clarification on private household collections versus municipal ones, highlighting nuances in accounting practices.

• Geographical target achievement involves collaboration with various stakeholders like companies, collection points, and recycling entities.

Compliance Obligations

Addressing compliance obligations related to commitment agreements within industrial sectors for effective waste management practices.

Commitment Agreements

• Explanation on commitment agreements between businesses, government bodies, and certification entities outlining sector-specific goals and innovations.

Discussion Wrap-Up

The speakers conclude the discussion, expressing gratitude for participation and emphasizing the importance of ongoing communication and support.

Final Remarks

• "The support from the management is crucial for us to work with tranquility and enrich discussions."

• Emphasis on open channels for interaction, aiming for transparency in team dynamics.

• Commitment to providing clear guidance through website updates despite connectivity challenges.

• Encouragement to share content for broader understanding and improved report reception.