Capacitación pedagógica y Carga masiva en el sistema

How to Perform Bulk Uploads in the System

Introduction to Bulk Uploads

• The session will cover how to perform bulk uploads within the system, specifically for educational institutions.

• A demonstration will be provided on assisting an establishment with mass information uploads, focusing on the enrollment module.

Enrollment Module Overview

• The enrollment module allows for bulk uploads of guardians and students; however, there is currently no option for substitute guardians.

• Administrators have exclusive access to this feature, while UTP heads do not have this capability.

Steps for Bulk Uploading Students

• To begin, download a template from the system where data can be copied from CIGE (the management system).

• The template includes fields such as course, student ID (RUT), gender, names, surnames, email (if available), user type, phone number (if available), date of birth, and admission date.

Important Data Fields

• Key fields include:

• Admission date: Determines when attendance charges start.

• Year: Should reflect the current academic year (e.g., 2026).

• Address details: Include street name and number if available.

Accessing Required Information

• To obtain necessary data from SIGE:

• Enter "sigil" in your browser or use direct access via sigil.minedud.cl.

• Input RBD (school identification code); fictitious codes can be used for practice purposes.

Extracting Data from SIGE

Logging into SIGE

• Log in using RBD without special characters; ensure you have the correct password.

• This process involves accessing various school-related data including general information about the institution and its director.

Downloading Staff Information

• From SIGE, you can download lists of teachers and administrative staff directly through designated options in the system.

Exporting Student Lists

• Ideally, access to the current year's student list is needed; if unavailable, rely on provided data from institutions.

• Use export functions to download student certificates by selecting appropriate years and exporting them as Excel files.

Finalizing Student Data Preparation

Preparing for Upload

• After downloading necessary information from CIGE:

• Open the Excel file containing student data that was just downloaded.

How to Perform a Bulk Student Upload in the System

Preparing Data for Upload

• The ideal year for student data upload is 2026, with essential information including course, letter, root number (RUT), verification digit, gender, first name, last name, and address.

• Copying data from the source template into the system's designated template involves pasting values directly into the first cell of the spreadsheet.

• If email addresses are unavailable, replicate user type and input mobile numbers and birth dates from the CIGE file; ensure date formats are correct by changing them to short date format.

Incorporating Additional Information

• The actual enrollment date of students can be found in SIGE under "fecha de incorporación"; it’s crucial to ensure this reflects 2026 for accurate records.

• While additional details like street address and city can enhance data quality, basic information suffices for initial bulk uploads.

Finalizing and Saving Data

• Once the template is complete, save it on your computer as a CSV file to prevent potential virus issues associated with Excel files.

• Change the file extension to ".csv" when saving; this format is compatible with SIGE's requirements for uploading data safely.

Uploading Data into the System

• After saving as a CSV file, navigate back to the platform to upload by selecting your saved file; confirm that it shows as CSV before proceeding with mass loading of student data.

• Current uploads pertain specifically to liceos in Chiloé; it's important not to use outdated lists from previous years (e.g., 2025).

How to Manage Guardian Data Upload

Understanding Guardian Template Requirements

• The guardian template must be provided by each establishment since it cannot be extracted from SIGE; filling out requires specific details about each child linked to their guardians.

Filling Out Guardian Information

• Include course details along with guardian's RUT; note that guardians may appear multiple times if they have more than one child enrolled at different levels or courses.

Importance of Student Links

• Including students' RUT numbers is critical for establishing connections between guardians and their children within the system.

Completing Guardian Templates

• Similar procedures apply: once filled out correctly, save this document as a CSV file before uploading using identical steps as those used for student data.

Loading Information into the System

Understanding the Process of Data Entry

• The speaker explains how to load information into the system, emphasizing that once accepted, guardians will be linked immediately to students.

• Clarification is provided on selective versus mass data entry; mass uploads are primarily for enabling system functionality and maintaining hard records.

• In teacher administration, a mass password reset option exists alongside bulk loading of teachers using an identical template shared across functions.

Utilizing Templates for Data Upload

• The speaker discusses downloading files from SIGE (Sistema de Gestión Educativa), specifically focusing on copying relevant data such as RUT (tax identification number).

• Instructions are given on filling out templates with necessary details like gender and names, ensuring all required fields are completed accurately.

Managing Teacher and Administrative Data

• The process includes entering additional details like contact numbers and educational qualifications while ensuring correct titles are assigned based on roles.

• Important distinctions in roles such as GFUTP (Gestión Financiera y Uso de Tecnología Pedagógica) and director must be made during data entry to ensure proper permissions are granted automatically.

Saving and Uploading Files

File Management Best Practices

• Emphasis is placed on saving files correctly in CSV format to facilitate easy uploading back into the system after modifications.

• The same template structure applies when managing administrative staff data; however, specific adjustments must be made for different roles within the institution.

Finalizing Bulk Upload Processes

• When preparing administrative staff entries, it’s crucial to adjust titles accordingly while maintaining consistency in other fields like educational background.

• A reminder is given about keeping test lists manageable for efficient practice runs before full-scale implementation of bulk uploads.

Training Session Overview

Transitioning to Pedagogical Training

• The session transitions into a pedagogical training simulation, indicating a shift from administrative processes to teaching methodologies.

Introduction to Teacher Training Platform

Overview of the Training Structure

• The training for teachers is divided into two phases: an initial expository phase followed by a practical phase where access keys are provided. This structure aims to capture the teachers' attention effectively.

• The first part involves presenting the platform's purpose and modules without giving out access keys, contrasting with previous administrative trainings that provided immediate access.

Platform Navigation and Features

• The main menu of the platform is designed specifically for teachers, featuring a vertical layout on the left side of the screen. Access keys will be distributed in the second part of the training.

• It’s essential to inform teachers about navigating through the platform using its menu rather than browser buttons, as improper use may log them out of the system.

System Requirements and Accessibility

• Google Chrome is recommended for optimal performance on the platform; however, other browsers like Edge, Mozilla Firefox, Opera, or Safari can also be used if preferred.

Educational Materials Available on Platform

Types of Educational Content

• The platform contains academic materials developed by classroom teachers and categorized according to different educational levels, from preschool to rural multigrade schools. This ensures relevance and familiarity with academic standards.

Interaction During Training

• Engaging with participants is encouraged; trainers should ask questions to involve even distracted teachers actively in discussions about course content available on the platform. For example, asking which grade they wish to explore fosters participation.

Planning Resources Provided

• Teachers will have access to annual planning documents aligned with Ministry of Education requirements once they receive their login credentials during training sessions. These resources are intended as aids rather than mandatory tools for teaching practices.

Modifications and Customization Options

Flexibility in Resource Use

• Teachers can modify planning documents according to their needs without requiring additional permissions; this includes changing images or adapting lesson plans based on personal preferences or institutional branding.

Additional Learning Materials

• The platform offers various resources such as class-by-class planning guides, evaluations, videos, and solution manuals that support comprehensive teaching strategies beyond just annual plans—providing a holistic approach to lesson preparation and delivery.

Class Planning and Student Engagement

Overview of Class Planning

• The speaker discusses the process of downloading a class planning document, which outlines essential components for effective teaching.

• Key elements in the planning include learning objectives, content, activities, and evaluation references that are integrated into the platform.

• Emphasis is placed on three perspectives that must be articulated to enhance student learning and growth.

Understanding Learning Objectives

• The structure of learning objectives is linked to specific codes (e.g., principle 3.8), with resources available on the platform for clarification.

• Students have restricted access to materials; they can only view their own course content while teachers can access all educational levels.

Accessing Educational Materials

• Teachers can review various educational materials including assessments like SIMSES and PAES relevant for high school students.

• The speaker highlights the importance of familiarizing students with online assessment tools, ensuring they understand how to navigate them effectively.

Online vs. Paper Assessments

• Students have options for completing essays either online or on paper; online submissions are automatically graded by the system.

• Instructions for students on accessing tests are crucial; they need clear guidance from teachers regarding where to find assessments.

Assessment Timing and Results

• Once a student completes an online test, results are not immediately visible; feedback becomes available 24 hours later to prevent cheating.

• Teachers must adhere to standard protocols when requesting changes in testing times or formats, requiring advance notice.

Handling Printed Assessments

• For printed tests, teachers collect answer sheets post-assessment and upload results through a designated system interface.

Platform Functionality and Test Management

Uploading Results and Test Formats

• Discussion on changing the name of tests before uploading results, emphasizing that the system has been parameterized for result delivery.

• The platform allows users to upload their own materials, including tests, while ensuring intellectual property is protected in a private deposit.

• Instructions for students on how to access online tests through specific pathways within the platform are provided.

Searching for Educational Materials

• Introduction of a search feature in the main menu that enables quick access to educational materials by filtering based on grade level and subject.

• Demonstration of searching for specific literature (e.g., "Como agua para chocolate") reveals multiple documents available, enhancing resource accessibility.

Enhancing Reading Resources

• The platform offers additional literature beyond what schools may have, broadening reading options for students with limited library resources.

• Acknowledgment that both reading materials and technical books can be found on the platform, highlighting its pedagogical benefits.

Managing Class Time Effectively

• Recommendations for managing class time include taking short breaks (no more than ten minutes), maintaining engagement with teachers during sessions.

• Emphasis on hands-on training where teachers are guided through logging into the platform using their credentials to ensure familiarity with technology.

Teacher Support and Engagement

• Importance of guiding teachers through password setup and email registration as part of onboarding to enhance their comfort with using digital tools.

• Transitioning focus towards working exclusively with digital textbooks once all teachers are logged in, reinforcing practical application of learned skills.

Classroom Management and Digital Tools

Overview of Classroom Tools

• The discussion begins with the importance of various icons in the digital classroom, including class books, communications, reports, and certificates. Teachers will primarily use three icons for managing their classes.

• The GFUTP (presumably a system or program) tracks activities related to the digital book. Further explanation on its functionality is promised for later.

Entering Grades

• Teachers are instructed on how to enter grades by course and subject. They can easily find students listed in the system once they select their class.

• The process of entering grades is demonstrated; teachers can input various scores using different formats (e.g., decimals). The system accepts multiple grading styles.

Saving and Managing Grades

• A key point is that there is no explicit save button; instead, pressing "Enter" saves the entered grade. This method may be confusing for some users who prefer using a mouse.

• Teachers have an option to input grades en masse after conducting online tests, which streamlines the grading process significantly.

Handling Pending Grades

• When a student receives a grade but has not completed an assignment, teachers can mark it as pending using a specific button. This allows them to manage incomplete assessments effectively.

• Clarification on how to revert from marking a grade as pending back to normal grading status is provided, ensuring teachers understand how to navigate this feature.

Additional Features and Questions

• There’s mention of an update button that should not be used by teachers since grades are saved automatically with "Enter." This highlights potential confusion regarding system functionalities.

Evaluation System Changes

Overview of Evaluation Adjustments

• In May, after consulting with all teachers, a decision was made to change the evaluation method from "b" to "a," prompting adjustments in the platform's configuration.

• A button is available for teachers to apply the latest evaluation parameters retroactively to all registered grades in the class book.

Functionality and Features

• Teachers can specify whether a student has opted out of elective subjects, which affects how grades are recorded and attendance is managed.

• The system filters students based on their enrollment status, allowing teachers to manage attendance more efficiently by excluding those who opted out.

Personality Reports and Grading

Accessing Student Reports

• Teachers can access personality or home reports linked to students; if no report exists, only home reports will be visible.

• The grading scale configured at the beginning is displayed alongside various indicators that can be adjusted as needed.

Mass Grading Options

• Teachers have options for bulk entering grades (e.g., using 'L' for a single grade entry or replicating grades across multiple entries).

• This mass entry feature streamlines grading processes, especially when dealing with large classes.

Observations and Annotations

Recording Observations

• Teachers can enter observations about students’ interests and aptitudes within their reports; this includes both positive and negative annotations.

• Annotations can be made collectively for an entire class or selectively for individual students based on behavior or performance.

Digital Signature Process

• When making selective annotations, the system captures the user’s identity automatically, ensuring accountability in record keeping.

• A digital signature process is introduced where teachers must input a six-digit code to authenticate their records.

Video Tutorial on Adding Browser Extension

Overview of the Extension Process

• The speaker mentions a video tutorial that will guide teachers on how to add a specific extension in their browser, emphasizing that each teacher must install this extension for effective use.

• Teachers have the option to either use the extension or continue using their mobile devices to view necessary information.

Notation and Reporting System

• A query arises regarding personal reports and notation records; it is clarified that teachers will primarily use the notation entry system, focusing only on course-specific entries highlighted in yellow.

• The discussion highlights that certain features (marked in purple and red) are reserved for administrative users, particularly for justifying absences and delays.

Meeting Scheduling Features

• The head teacher can set up a calendar for parent meetings throughout the year by selecting courses and adding meeting dates directly into the system.

• This feature allows tracking attendance at these meetings, providing evidence against claims from parents who may dispute their attendance.

Digital Class Book Management

• The speaker summarizes tasks teachers need to perform within the digital class book: entering grades, evaluations, annotations, and scheduling parent meetings. Attendance management is handled separately by administrators.

Report Generation Capabilities

• Once records are established, teachers can download reports from the platform. They must select parameters such as academic year, study plan, and course to generate relevant student data.

• Emphasis is placed on differentiating between withdrawing a student (which retains data for reporting purposes) versus deleting them (which removes all associated information).

Internal Management Reports

• There are internal management reports available categorized under "ranking," with recommendations made for specific reports like consolidated grade reports and monthly attendance by course.

• Teachers can generate comprehensive reports across all periods and courses within the institution to analyze overall performance metrics effectively.

This structured summary provides an organized overview of key points discussed in the transcript while linking back to specific timestamps for further reference.

Student Management and Reporting Tools

Overview of Student Information Management

• The speaker discusses the ability to inform SIGE about student data, particularly identifying students at risk of repeating due to attendance issues.

• A report on evaluation control can be generated, highlighting teachers who have not entered grades and those facing challenges with specific students. This report complements another focused on grade-related repetition.

Detailed Reporting Features

• The "Informe Situación Curso" (Course Situation Report) is introduced, which provides a comprehensive overview of student performance metrics once generated.

• Reports include details such as grade distributions among students and alerts for subjects where students are underperforming, essential for teacher awareness during meetings.

Importance of Data Entry by Teachers

• Emphasizes that if teachers do not input information into the system, it hampers the ability to manage student performance effectively.

Communication Modules in Education Management

• Transitioning to communication modules, the speaker highlights the necessity of sharing reports with relevant stakeholders within the educational community.

Messaging Capabilities

• Introduction of "Mi Aula Familia," an application designed for parents and students to receive updates from schools. It is available on both Android and Apple platforms.

• The messaging module allows sending messages while tracking delivery status; however, text message costs must be covered by the school through telecom providers.

Multi-channel Communication Strategy

• Schools can communicate with all members of the educational community via multiple channels: email, internal platform messages, and SMS. This ensures comprehensive outreach.

Direct Messaging Features

• When sending messages from school administration, it’s crucial that recipients are connected to the platform; this facilitates effective communication without needing individual selections.

File Sharing Limitations

• While communication with parents includes file attachments (like certificates), students cannot send files back through this channel—communication remains unidirectional.

This structured summary captures key insights from the transcript regarding student management tools and communication strategies within an educational context.

Communication Strategies for Teachers and Parents

Effective Communication with Teachers

• The representative must coordinate communication with the teacher by establishing specific times to read messages, such as every Wednesday from 11 AM to 2 PM. This helps streamline interactions.

Automated Notifications for Attendance

• The system allows automated notifications to parents when students are late or absent. It can be configured to send reports after a set number of tardies, ensuring parents are informed regularly.

Tracking Message Read Status

• Teachers can track whether messages sent to parents have been read. This feature provides accountability and ensures that important communications are acknowledged.

Teacher Responsibilities in Lesson Planning

• According to Circular 30, teachers must maintain a lesson plan that includes attendance records and learning objectives. This is essential for compliance and effective teaching practices.

Importance of Lesson Plans

• A lesson plan should detail the class's objectives and content covered. For example, documenting what was taught during a session aids in maintaining educational standards.

Compliance with Educational Standards

• Teachers must fulfill their duties before claiming rights within the educational framework. Proper documentation of lesson plans is part of this responsibility as outlined in Circular 30.

Progress Tracking through System Features

• After registering a lesson plan, teachers receive visual indicators (like green tickets or clocks) showing their progress on attendance and completion rates, which helps monitor compliance effectively.

Finalizing Teacher Training Sessions

• The discussion wraps up with plans for further training sessions focused on using the teaching agenda effectively while emphasizing the importance of preparation for presentations.

Preparing for Future Presentations

• Emphasis is placed on managing presentation anxiety and ensuring thorough knowledge of content delivery, highlighting that confidence plays a crucial role in effective teaching.