Session 2 - Part 2 (Requirement Phase - Practical)

Practical Application of Management Systems

Introduction to Practical Application

• The practical part involves applying theoretical concepts to a real-world example, which will be relevant throughout the semester.

• The focus is on creating a management system for a company, specifically managing employees and their related processes.

Data Collection and Sources

• Emphasis on gathering data from multiple trusted sources to ensure accuracy and reliability; relying on one source can lead to errors.

• The project aims to manage employee information, including departments, projects, and social insurance details.

Team Collaboration in Data Gathering

• Team members are assigned specific tasks such as interviewing HR personnel or researching online for necessary data collection.

• Collected data may initially lack structure and filtering; it requires organization before processing.

Interview Process for Data Collection

• Interviews with employees focus on understanding hiring processes, retirement procedures, salary management, and employee benefits like insurance and leave policies.

• Open-ended questions are preferred during interviews to gather detailed responses rather than simple yes/no answers.

Data Processing and Finalization

• After collecting data from various team members, the next step is to process this information collectively for clarity and usability. This includes cleaning up the data by removing unnecessary elements or adding new relevant information.

Project Guidelines and Template Overview

Introduction to Project Elements

• The speaker emphasizes the application of six key elements for project development, indicating that these are essential components for successful execution.

Project Timeline and Deadlines

• A reminder is given about the importance of deadlines, which should be set before the session begins. The speaker stresses using a specific template provided for organizing project details.

Template Utilization

• The template includes sections for team members' names, supervisor information, and a brief description of the project idea. This structure aims to streamline communication and organization within teams.

Task Description and Requirements

• Participants are instructed to describe their project ideas succinctly in the template. They must include a task number along with a brief description of their concept.

Submission Process

• After completing the template, participants are required to submit it as a compressed file via email. This submission will include all necessary details about team members and their respective ideas.

Conclusion of Initial Instructions