Why I Don't Use Waiting_For Labels
Do You Really Need an @Waiting For Folder?
In this video, Carl Pullein questions the need for an @Waiting For folder in Todoist and explains how to manage waiting for tasks more effectively.
Problems with Task Management
- Managing a task manager can be overwhelming.
- The @Waiting For list becomes a dumping ground for incomplete tasks.
Objectives of Tasks
- The objective of a task is not to send an email or message but to complete the task itself.
- Adding notes to tasks helps keep track of progress.
Managing Waiting For Tasks
- Instead of adding labels or moving tasks to another folder, add comments to the task indicating progress made.
- Reschedule waiting for tasks based on expected response times.
- Avoid filling up your inbox by managing emails effectively.
Adding Gmail Folder to Todoist
In this section, the speaker explains how to add a clickable link to a Gmail folder in Todoist.
Steps
- To add a clickable link to a Gmail folder in Todoist, go to the desired Gmail folder and copy its URL.
- In Todoist, create a new task and paste the copied URL into the task description.
- Format the URL as a clickable link by placing it in round brackets after the text you want to display for the link.
Managing Tasks in Todoist
This section covers tips for managing tasks effectively in Todoist.
Steps
- Move emails that require action from your inbox to an "Action This Day" folder in Gmail.
- Create tasks in Todoist based on emails that require action, using labels or due dates as appropriate.
- Remove unnecessary email tasks from Todoist once they have been completed or moved to another system.
- Use due dates sparingly and avoid setting too many tasks for the same day.
Introduction to Time Sector System
The speaker introduces their new time management system, called Time Sector System.
Key Points
- The Time Sector System is designed for easy use and maintenance, with a focus on scheduling tasks based on available time rather than urgency or motivation.
- The system aims to change users' beliefs about how time management should work by prioritizing when tasks will be done over other factors.