Webinar | Sage 100 et Automatisation Comptable : Factures Clients RFE en 2026

Name: Webinar | Sage 100 et Automatisation Comptable : Factures Clients RFE en 2026
Uploaded: 2026-04-16T12:35:45.000Z
Duration: 1 h 36 min 19 s

Welcome to the AppSisiBorg Webinar

Introduction and Overview

The webinar is hosted by Rémy Carillon, an expert at Sage, and Emmanuel Matéhi from AppSisiBorg. Participants are encouraged to ask questions via chat throughout the session.

Company Background: Absyssyborg

Absyssyborg has been providing management solutions for over 35 years, achieving a revenue of €95 million in 2024 with 600 employees.

The company aims to deliver high-quality service and comprehensive support across all project phases, offering consulting, integration services, cloud hosting, and specific development through Facturus.

Understanding Sage Automation in Accounting

Context of the Webinar

Emmanuel introduces the topic of Sage's accounting automation related to customer invoicing and sales flows. This session follows previous discussions on purchase materialization.

Focus on Electronic Invoicing Reform

The discussion will cover electronic invoice reform concerning both reception and issuance within accounting and commercial management contexts.

Key Aspects of Electronic Invoice Reform

Agenda Highlights

The agenda includes an introduction to electronic invoicing reform principles, benefits of Sage's ACS solution for sales flows, practical demonstrations by Rémy on issuing invoices in RFE format using various file types (CSV, PDF).

Essential Information on Electronic Invoicing

A brief overview indicates that attendees likely have some knowledge about electronic invoicing as it relates to fiscal reforms with multiple deadlines based on business size.

New Formats and Platforms for Invoicing

Changes in Invoice Formats

New structured file formats are required for invoices; traditional PDFs are no longer acceptable. Three authorized formats include BL de C2 or FactureX.

Role of Approved Platforms

Invoices must be sent through approved platforms rather than directly between suppliers and clients. Over 100 platforms are currently registered.

E-invoicing vs E-reporting

Distinction Between B2B and B2C Contexts

E-invoicing pertains primarily to domestic B2B transactions while e-reporting applies more broadly to international B2B or B2C contexts.

Ongoing Developments in Standards

Companies should prepare for continued use of non-RFE invoices during a transitional period as standards evolve under FNOR guidance.

Timeline for Compliance with Reforms

Confirmed Deadlines

Key deadlines include September 2026 for mandatory reception compliance across all businesses; issuance compliance varies by company size—September 2026 for large enterprises or unique taxpayers, September 2027 otherwise.

Preparation Recommendations

Businesses are advised to aim for readiness by June or July 2026 to ensure a smooth transition before the summer months.

Focus on Invoice Emission by September 2026

Context and Current Focus

The discussion centers on the emission of invoices rather than their reception, assuming that the reception topic has been addressed. This focus is crucial as companies prepare for compliance by September 2026.

Companies using commercial management solutions that are up-to-date may not face issues regarding invoice emissions, indicating a need for proper software updates or changes if they are not compliant.

Alternatives for Non-Compliant Tools

If an invoicing tool is incompatible with new regulations, several alternatives exist: updating the current solution, switching to a different tool, or interfacing existing tools with additional services. The emphasis here is on finding a compliant solution before the deadline.

A specific service offered by Sage can transform non-compliant files into compliant formats suitable for submission to clients, highlighting the importance of utilizing available resources effectively.

Compliance Checklist

Key steps include thoroughly identifying company context and mapping out information systems to ensure compliance before September 1st. This foundational work is essential for successful adaptation to new regulations.

Choosing appropriate software solutions (PA) is critical; today's focus will be on Sage's offerings while also addressing VAT management and ensuring tax registers are properly implemented within Sage systems. Keeping software updated remains important despite some leniency in version upgrades currently allowed.

Facilitating Invoice Processing

Tools and Options Available

Various tools labeled as facilitators can simplify invoice processing tasks; one such tool discussed is a portal specifically designed for handling supplier invoices efficiently. This highlights the trend towards automation in financial processes.

"Data Clean & Control" from Sage offers significant assistance in cleaning databases and performing checks during invoice emissions, emphasizing data integrity as part of compliance efforts.

Introduction to ACS Product Features

The ACS product encompasses functionalities aimed at optimizing business processes beyond just compliance with electronic invoicing legislation; it includes features that enhance purchase requests and document workflows within organizations.

Users can integrate client invoices into ACS through various methods including CSV file uploads or automated processes via email or SFTP, showcasing flexibility in how businesses can adapt their operations to meet regulatory requirements efficiently.

Transforming Documents into Compliant Formats

Document Integration Process

Invoices extracted from business software in CSV format can be integrated into ACS where they are converted into UBL format—one of three recognized formats for electronic invoicing mandated by regulations—ensuring compatibility with client systems selected by customers receiving these documents.

The ultimate goal of using ACS is to facilitate seamless transformation of integrated documents into compliant electronic formats ready for distribution to clients, thereby streamlining the entire invoicing process while adhering to legal standards set forth by authorities like APA SEDGE.

Integration of Document Formats in ACS

Overview of Document Integration Options

The integration of EPDF is discussed, highlighting its familiarity for users already acquainted with ACS. It utilizes AI to extract data from documents.

The process involves recognizing key information such as client details and invoice numbers, ultimately converting files into UBL format for client submission.

A third option is emphasized: extracting invoices in the "facturiste" format, which is preferred due to its compatibility with electronic invoicing standards.

The goal is to read XML content from Facturix, convert it to UBL format, and send it to the PSL (presumably a processing system).

Three main solutions are identified for document integration based on the capabilities of the business software used.

Ranking of Document Formats

The hierarchy of formats is established: Facturix is optimal, followed by CSV, and lastly PDF. This ranking reflects ease of data extraction and control required by users.

Users familiar with ACS will find multiple tabs available for managing different types of invoices within their interface.

User Interface Navigation

The product remains consistent; however, accessibility changes slightly with new tabs introduced for sales invoices (F-Vente), allowing better organization between purchase and sales invoices.

Within F-Vente, sub-tabs categorize documents awaiting validation or documentation similar to purchase flows. Incoming documents can be received via various methods including email or manual entry.

Practical Example of CSV Integration

A practical demonstration shows how to manually integrate a CSV file while aiming for future automation in this process.

Users can import a single or multiple invoices through CSV files using drag-and-drop functionality or direct file selection from their computer.

Upon successful integration, the incoming document tab updates automatically with relevant timestamps indicating when each document was added.

Processing Integrated Documents

To process an integrated document, users double-click on it to access forms that populate automatically based on the imported data from the CSV file.

A standard CSV format will be provided that can be customized according to specific industry needs while ensuring compatibility with existing systems.

An example illustrates essential columns in a standard CSV layout including piece number, company name, client details, amounts due, payment methods, and terms.

Invoice Processing and Automation Overview

Standard Format for Invoices

The discussion introduces a standard format (16v) for invoice processing, emphasizing its flexibility for customization while maintaining a base structure.

An example is provided with an invoice number (FC1245), illustrating how CSV files can populate forms automatically to minimize manual data entry and enhance productivity.

Handling Multiple Invoice Lines

The speaker notes that while only one line of items is shown in the example, the system supports multiple lines within the 16v format, allowing bulk document integration.

Additional Features of the Form

Key features include the ability to add comments and attachments to documents, enhancing documentation similar to purchase flows.

Traceability is highlighted as a critical feature, enabling users to track when documents were integrated, validated, converted, and sent.

Document Transformation Process

Upon completion of a document, it undergoes transformation into UBL format—an essential step for compatibility with factory-tronic standards.

Before sending to PSL (the relevant authority), mandatory fields are checked for compliance; errors result in documents being flagged as anomalies.

Status Updates and Validation Circuits

The status of documents updates throughout processing—from "invoice to be issued" to "issued invoice," indicating successful conversion and validation processes.

While validation circuits are less common for sales invoices, they can still be implemented if necessary. Users can review documents at any stage through dedicated tabs.

Technical Aspects of Document Conversion

The UBL file generated during processing is also attached as supplementary documentation within the system for easy access.

A technical overview reveals that CSV data transforms into complex structured files containing various tags necessary for compliance with factory-tronic standards.

This structured approach provides clarity on key aspects of invoice automation discussed in the transcript.

Document Management and Automation in ACS

Overview of Document Handling

The Lubel generated from ACS can be visualized without needing to manually load it into Piège-Ouin, as the sending process to PSedge is automated.

For PDF documents, the same principle applies; users will have access to both a form and the corresponding PDF document.

Demonstration of PDF Integration

An example shows how a PDF is integrated alongside a form, with clear indicators for format specifications.

Users familiar with ACS can utilize both Zoning and PDF modes, which may take time to display but ultimately show the same form alongside the PDF.

Data Recognition Features

When integrating PDFs related to invoices, values on the right side are recognized by OSER, which identifies invoice numbers and other relevant information.

Clicking on an invoice number reveals detected values similar to those seen in flow H; users can modify or complete these values using zoning techniques.

Understanding Zoning Functionality

Zoning allows users to link specific fields from a PDF document directly into designated areas within the system by selecting and zoning in on desired data points.

This zoning feature is client-specific; if a user reintroduces an invoice from that client, previously zoned fields will automatically populate again.

Advantages of Automated Document Processing

The integration of AI enhances data recognition compared to traditional CSV reading methods, allowing for more efficient processing based on document content.

The "facturiste" module aims at automating document handling further. It supports formats like Facture X that include both XML data and PDFs.

Streamlined Invoice Processing

With Facture X documents, fewer manual entries are required since most data is already present in XML format. This reduces control needs during processing.

The simplified form requires only three fields: number, category (for validation routing), and company details.

Final Steps in Document Transformation

After entering necessary information into the streamlined form, documents are transformed into UBL format for electronic compatibility.

Upon generating UBL files from integrated documents like Facture X, all values correspond directly with those found in their original XML structure.

By following this structured approach through timestamps linked directly to key insights within the transcript, readers can easily navigate complex discussions surrounding document management automation within ACS.

Form Creation and Customization in Automation

Autonomy in Form Management

Users can autonomously create, modify, and enrich forms without needing advanced technical skills. This flexibility allows for the addition of extra fields as needed.

Adding Fields to Forms

To add a field, users navigate to the settings section of their application. They can access all existing fields when creating forms.

By clicking on a plus icon, users can create new fields such as dropdown lists or text fields, with options to set them as mandatory or optional.

CSV Integration and Field Mapping

The integration process involves mapping data from CSV files into specific form fields, like invoice numbers. Each column in the CSV corresponds to a designated field in the form.

For instance, values from the "NumePies" column in a 16V file will populate the invoice number field within the form.

Customization of Standard Formats

If standard formats do not align with user-specific terminology (e.g., changing "NumePies" to "Nul Facture"), adjustments can be made during setup without complications.

The system supports various document types for integration: CSV, PDF, or direct invoicing formats. The goal is to convert these documents into UBL format for seamless processing.

Automation Capabilities and Pipeline Setup

Multiple automation possibilities exist for handling client invoices through structured files (CSV), ensuring flexibility whether using standard or customized formats.

A mapping feature is available that outlines required fields under nominal conditions while allowing for additional information based on unique use cases.

SFTP Integration and Verification Process

Users can automate processes by retrieving information from an SFTP server; however, there is no direct link between solutions unless they deposit elements onto this server.

Initially, verification may be necessary on an individual basis before transitioning to more automated processes where invoices are sent without manual checks per item.

Learning from Client Data

Certain data points will be learned over time; for example, if initial entries require manual input due to missing information in CSV files, future entries will auto-populate based on previous interactions with that client.

Future Developments: PDF Generation from CSV Files

There are plans underway to enable ACS systems to generate readable PDFs directly from incoming CSV files—a feature currently being developed but not yet implemented.

Summary of Invoice Issuance Methods

Overview of Invoice Processing Options

The discussion summarizes methods for issuing invoices using either structured files (like CSV), Facturix formats (for enhanced security), or PDFs—highlighting each method's advantages and suitability depending on user needs.

Understanding Business Solutions and Electronic Invoicing

The Role of Business Solutions in Output Generation

The effectiveness of a business solution is contingent on its output capabilities, emphasizing the need for users to assess what they can achieve with their current tools.

API Connectivity and Integration

An API is available for connecting to PASage, allowing tech-savvy users to integrate their business solutions with Sage's approved platform, provided they can generate an RFE file.

Validity of Electronic Invoices

The transmitted invoice holds probative value as per the electronic invoicing reform principles; archiving is managed by ACS within this framework.

Archiving Requirements

Both supplier invoices and customer invoices are subject to a ten-year archiving requirement, facilitated through automated accounting processes.

Upcoming Events: Stadium Tour

A "Stadium Tour" event will be held in June, focusing on electronic invoicing reforms and showcasing innovations related to various solutions.

Integration Challenges and Solutions

Direct File Transmission Queries

Questions arise about sending Facturix files directly to PA; it’s clarified that UBL format must be used instead for compatibility with Sage's platform.

Document Extraction from Portals

There’s uncertainty regarding extracting documents from the portal; while direct extraction isn’t possible via API, SFTP can be utilized for document transfer.

Automation Through SFTP

To automate processes, users must deposit elements onto SFTP, which will be regularly monitored for information retrieval.

Accounting Integration and Status Management

Accounting Entry Compatibility

Currently, there won't be any accounting entries generated upon initial rollout; the primary focus is ensuring compatibility with client invoice flows (RFA).

Future Enhancements in Accounting Features

Future updates may include direct accounting entry integration into existing systems but will initially prioritize RFA compliance before expanding functionalities.

Handling Invoice Rejections

If a client rejects an invoice, status management features are available. However, rejections cannot occur due to formatting issues since the emission platform controls these aspects.

Final Thoughts and Conclusion

Summary of Discussions

All questions have been addressed during the session. Participants were thanked for their engagement as they look forward to future events like the Stadium Tour.