ProjectLibre - Sobreasignación de recursos

Managing Resource Allocation in Project Management

Overview of Resource Management

• The video discusses managing human and material resources within free project management tools, highlighting the process of assigning these resources to various project tasks.

• It presents a completed project where resources have been assigned across all phases: requirements, analysis, and implementation.

Identifying Over-allocation

• The next step after resource assignment is to check for over-allocation, which occurs when work exceeds the established hours (typically 8-9 hours).

• Over-allocation can be reviewed using a histogram feature accessible via buttons on the screen. This tool helps visualize resource assignments effectively.

Analyzing Resource Assignments

• Clicking on a specific human resource displays their task allocation histogram; green shaded areas indicate assigned tasks that should not exceed histogram limits. For example, Israel Fernández's allocations are compliant with this rule.

• In contrast, Gerardo López shows over-allocation on specific days (March 22 and 25), as indicated by green areas exceeding histogram dimensions. This highlights the need for corrective action.

Resolving Over-allocation Issues

Method 1: Reassigning Tasks

• To resolve over-allocation, one simple method is to double-click on an over-assigned task and reassign it to another resource by removing the original assignment. This adjustment resolves conflicts effectively.

Method 2: Linking Tasks

• If tasks must be performed by the same specialized resource but cannot overlap in time, linking them ensures one starts after the other finishes automatically, thus avoiding over-allocation while maintaining necessary constraints.

Method 3: Adjusting Workload Percentage

• When both tasks must start simultaneously but require adjustments due to workload constraints, modifying each task's percentage (e.g., from 100% to 50%) allows for balanced distribution without causing over-allocation issues while extending overall task duration accordingly.

Method 4: Task Division for Sequential Tasks

• In cases where sequential tasks interfere with each other (like meetings or presentations), dividing a task creates space for overlapping activities without leading to over-allocation issues—demonstrated through practical examples in the video involving specific tasks assigned to resource A.