Revisión de Módulo de Inventario y Control de Procesos

Inventory Module Discussion

Initial Setup and Data Entry

• The speaker begins discussing the inventory module, specifically focusing on alcohol in process and filling in real data since February 1st.

• A suggestion is made to improve user experience by allowing the "Enter" key to navigate between cells, making data entry more efficient without needing to touch the screen.

User Interface Improvements

• The speaker notes that using "Enter" should move downwards through the table, which would enhance usability during data input.

• An observation is made about a specific state where tanks are not stationary; this indicates that users need to be aware of dynamic inventory states while entering data.

Data Handling and Code Selection

• It’s highlighted that code columns are not fixed as they depend on user input, suggesting that automatic loading of codes may not always assist in the process.

• The speaker emphasizes that when new dates are entered, users must select codes manually from a dropdown menu rather than having them auto-populate.

Proposed Changes for Efficiency

• A proposal is made to create a separate configuration matrix for tank orders and their associated alcohol codes, ensuring these are preloaded for ease of use.

• This change aims to streamline operations by allowing users to only enter quantities and observations instead of repeatedly selecting codes.

Editing Privileges and Process Control

• There’s a discussion about who should have editing privileges over the tank-alcohol associations; it suggests supervisors should manage these changes while operators can input daily quantities.

• The importance of maintaining consistent coding throughout the day is stressed, with an understanding that any discrepancies can be noted in observations without affecting overall process control.

Discussion on Tank Management and Data Entry

Overview of Changes to Tank Codes

• The speaker discusses changing the tank code from "long" to "cabezas y cola," indicating that this change is sufficient for their needs without complicating the data entry process.

• Emphasizes the importance of maintaining visibility of tank information during data entry, even if it is displayed in a non-editable format.

Operator Menu Adjustments

• Proposes adding a menu option for operators to update the relationship between tanks and alcohol codes, ensuring they can make necessary changes efficiently.

• Confirms that allowing operators to edit this information does not affect privilege settings, as long as they cannot make changes after a certain time.

Historical Data Management

• Discusses the need to maintain historical records when changes are made, ensuring that past data remains intact while new entries reflect current statuses.

• Stresses that any updates should only apply moving forward, preserving previous configurations for reference.

User Interface Improvements

• Suggests making user interface adjustments to enhance flexibility and ease of use for operators during inventory management tasks.

• Points out an issue where default settings do not refresh daily, leading to potential errors in status reporting; advocates for automatic resets each day.

Observations and Status Updates

• Highlights a programming flaw where previous statuses persist unnecessarily, complicating daily operations; calls for corrections to streamline processes.

• Reiterates the goal of creating a user-friendly tool that simplifies inventory tasks compared to traditional methods like paper logs.

Optional Observation Fields

• Discusses how mandatory observation fields create unnecessary barriers; proposes making these optional so users can choose whether or not to include comments when saving data.

• Clarifies that while observations are currently required under certain conditions, there should be flexibility in how operators manage these fields.

Discussion on Alcohol Process and Data Management

Overview of the Interface and Data Entry

• The speaker expresses satisfaction with the tablet interface, noting no significant issues encountered during usage.

• Focus is placed on discussing data entry related to alcohol processing, specifically referencing three time blocks: 6 PM, 2 AM, and 10 PM.

• Acknowledgment of a minor issue regarding data loading; however, the order of tanks was successfully recorded as discussed previously.

Tank Order and Configuration

• Emphasis on maintaining a consistent order for tank data entries to ensure uniformity across the application.

• Clarification that tank ordering should skip certain numbers (9 and 10), suggesting an organized sequence from tank 8 to tank 11 followed by Roman numerals for additional tanks.

• The speaker admits to a personal error in presenting tank data in two separate tables instead of one unified table.

Adjustments in Data Presentation

• Agreement on applying a logical structure for displaying tank information within a single table format while preserving physical arrangement details.

• Confirmation that minimal additional information was needed beyond what had already been reviewed; focus remains on ensuring consistency in fixed data entries.

Closing Inventory Concerns

• Transitioning from daily logs to closing inventory reveals discrepancies; closing inventories require more detailed data than just volume measurements.

• Introduction of new parameters such as temperature and alcohol content which are critical for accurate inventory management.

Importance of Accurate Factor Calculation

• Discussion about how closing inventories involve complex calculations including factors based on temperature and alcohol levels, highlighting their significance in determining total liters produced.

• Mention of an existing database that aids in calculating these factors automatically rather than relying solely on manual input by operators.

• Debate over whether to allow manual entry or automate factor retrieval emphasizes efficiency concerns during inventory processes.

Understanding Inventory Management and Calculations

Matrix of Factors in Inventory

• The discussion begins with the complexity of managing inventory factors, particularly for grades ranging from 80 to 90. Operators using printed materials may struggle to locate necessary information, leading to inefficiencies.

Formula and Data Entry

• A formula is mentioned that calculates a specific factor based on temperature and grade inputs. This highlights the importance of accurate data entry for effective inventory management.

Consistency Across Tables

• All tables used in inventory management follow a consistent format, ensuring uniformity across different locations. However, flexibility is needed regarding tank quantities based on specific room requirements.

Flexibility in Volume Measurement

• The conversation emphasizes the need for flexibility in measuring tank volumes due to significant financial implications. Operators can manually input measurements to account for discrepancies caused by environmental factors affecting weight readings.

Calculation Based on Measurements

• A method is described where operators can use a formula based on measured vacuum centimeters to determine tank volume. This approach allows for real-time adjustments during inventory checks.

User Input Requirements

• It’s proposed that operators must input vacuum measurements; if left blank, alerts will be generated. This requirement aims to ensure thoroughness in data collection.

Future-Proofing Development

• The speaker expresses a commitment to developing an adaptable system that minimizes future programming needs while allowing users flexibility in data entry and calculations.

Editable Volume Entries

• Users should have the ability to edit calculated volumes if discrepancies arise during measurement verification, ensuring accuracy in reporting.

Role of Process Engineers

• Process engineers validate operator entries against actual measurements taken from tanks, emphasizing the collaborative nature of inventory management between operators and engineers.

Digital Improvements

• There are plans for digital enhancements in measurement processes, moving away from manual methods towards more reliable technology solutions while maintaining current practices temporarily.

Proposed Column Structure

• Suggestions are made regarding column names for volume entries: one for balance readings by operators and another for vacuum measurements by supervisors. This structure aims at improving clarity and accountability within the process.

Process Control and Inventory Management

Decision-Making in Data Usage

• The speaker discusses the importance of having two readings available for decision-making, allowing for flexibility based on situational needs.

• Emphasizes the significance of understanding error percentages when using different measurement methods, such as balance versus vacuum.

Maintenance and Historical Tracking

• Mentions maintaining a historical record in Excel to track discrepancies and perform necessary maintenance on equipment like scales.

• Highlights the need for operators to have access to certain data while ensuring supervisors can make corrections before finalizing values.

Inventory Procedures

• Discusses how inventory checks are conducted weekly, with specific procedures in place to ensure accuracy during audits.

• Describes the certification process involving physical measurements of tanks, emphasizing that not all tanks are measured unless required by an audit.

Closing Procedures and Regularity

• Explains that inventory closures occur regularly every Thursday, with adjustments made based on production schedules at month-end.

• Notes that the last closure date may vary but is consistently aligned with operational routines.

Process Control Insights

• The speaker seeks examples for testing processes related to vacuum measurements and emphasizes validation cycles.

• Identifies issues with data entry where some fields are incorrectly filled out, indicating a need for better adherence to form guidelines.

Conceptual Clarity in Data Entry

• Points out inconsistencies in how tanks are labeled within forms, suggesting a misunderstanding of terminology among staff.

• Advocates for maintaining clarity in process control documentation without introducing errors from misinterpretations.

This structured summary captures key discussions around process control and inventory management while providing timestamps for easy reference.

Discussion on Video Sharing and Project Updates

Video Sharing Request

• The speaker requests the meeting host to download and share a video, emphasizing that only the meeting creator has the ability to do so.

• The speaker expresses urgency in receiving the video via various file-sharing platforms (e.g., Drive, Dropbox) for further discussion with their team.

Project Timeline and Work Schedule

• Due to upcoming carnival holidays, the speaker indicates that project work will be paused, planning to resume reviews by Wednesday.

• They mention needing shared materials to facilitate development and aim for rapid progress next week despite some tasks being complex.

Inventory Management Discussion

• A conversation about inventory specifics reveals that there are four tanks in Geneva but variability exists in Malta's tank counts based on product storage conditions.

• The speaker highlights discrepancies in tank availability and emphasizes the need for controlled additions of inventory lines within their system.

Adding Inventory Lines

• There is a discussion about adding new lines for inventory management while ensuring existing codes remain intact; this process must be controlled.

• Clarification is sought regarding how new lines will be added—whether through a master list or directly within an interface.

Variability in Tank Assignments

• The conversation touches on how tank assignments can change frequently based on product volume and storage needs, necessitating flexibility in inventory management.

• The importance of accurately tracking where products are stored across different tanks is emphasized due to variable storage conditions.

Finalizing Details Before Closing

• The speaker seeks confirmation on whether they can add lines directly or if it requires prior setup, indicating a preference for user-friendly processes.

• It’s confirmed that users can input data flexibly while adhering to established coding protocols for consistency across inventory records.

Conclusion of Meeting

• As the meeting wraps up, clarity is achieved regarding project updates and future steps; participants express gratitude for shared information.

• Plans are made to keep communication open as changes progress into the following week.

Project Communication Issues and Automation Solutions

Overview of Current Challenges

• The team is experiencing issues with email reports not being received, which has raised concerns about project communication.

• A specific incident involving Sergio Vélez, who was working on an automation project, coincided with the communication breakdown. His absence may have contributed to the oversight regarding email follow-ups.

• There is a need for a quick solution that does not rely on the original automation project, as expectations were high for it to function independently.

Proposed Solutions and Next Steps

• The team is actively seeking practical and rapid solutions to ensure emails are sent directly from the application.

• A timeline has been established, indicating that a response or resolution could be expected by next week regarding the email sending issue.