كورس اوفيس 2010 - وورد - 8 - جزء1 - الجداول

How to Insert and Manage Tables in Word

Introduction to Table Insertion

• The speaker introduces the topic of adding and managing tables in a blank document using Microsoft Word, starting with the "Insert" tab.

Methods for Adding Tables

Method 1: Using Grid Selection

• By hovering over the grid squares without clicking, users can visually select the number of columns and rows they want for their table.

• A click on the last square confirms the selection, resulting in a table being inserted into the document. The ribbon changes to show "Table Tools" options.

Method 2: Insert Table Dialog Box

• Users can also insert a table by selecting "Insert Table," which opens a dialog box where they can specify the number of columns and rows desired.

• Options for column width include automatic adjustment or fixed sizes, allowing customization based on content needs.

Method 3: Drawing a Table

• Another method involves using the "Draw Table" feature, where users can manually create table outlines by dragging their mouse to form cells.

• This method is particularly useful for creating tables with specific dimensions or layouts that may not conform to standard row/column structures.

Advanced Table Features

Merging and Splitting Cells

• After drawing a table, users have options to merge cells (combine multiple cells into one) or split them (divide one cell into several), enhancing layout flexibility.

Quick Tables Feature

• The "Quick Tables" option provides pre-designed table templates that users can quickly insert into their documents, saving time on formatting.

Excel Spreadsheet Integration

How to Integrate Excel Tables into Word Documents

Creating an Excel Table within a Word Document

• The speaker explains that while working in Word, you can create an Excel table without having a separate Excel file. The data is embedded within the Word document, allowing for easy access and manipulation.

• When inserting an Excel table into Word, the full functionality of Excel is available. The speaker notes that they will not delve into detailed explanations of Excel features at this moment.

• Users can adjust the size of the embedded table by dragging its borders, which allows for more rows and columns as needed. This interaction mimics working directly in Excel.

• To edit the embedded table, users can double-click on it to access all Excel tools again. Clicking outside returns them to the regular Word interface.

Inserting Existing Excel Files into Word

• The speaker discusses another method for adding an existing standalone Excel file into a Word document using the "Object" feature found under the Insert tab.

• By selecting "Object" and browsing for an existing file, users can insert their desired spreadsheet directly into their document.

• Once inserted, users can resize the object like any image. Double-clicking on it provides access to all functionalities of an independent Excel file.

Choosing Between Embedded and Linked Tables

• The speaker contrasts two methods: embedding a new table versus linking from an existing one. If only temporary calculations are needed, embedding may suffice; however, if ongoing updates are required from a separate file, linking is preferable.

• Using linked objects means changes made in the original Excel file will reflect in the Word document upon opening it again. However, this creates dependency on both files being accessible together.

Managing Updates and Dependencies

• If modifications occur in the linked Excel file after insertion into Word, those changes will prompt updates when opening or refreshing links in Word documents.

• Opening a linked document on another device may result in prompts about missing links if that specific version of the original file isn't available.

Additional Features and Operations

• Regardless of how tables are added (embedded or linked), users maintain standard operations such as resizing and editing through double-clicking to enter editing mode similar to working directly within Excel itself.

• The discussion transitions towards performing simple calculations within tables created via standard Word methods versus those created with embedded or linked spreadsheets from Excel.

How to Perform Simple Calculations in Word

Using Formulas in Word

• The speaker demonstrates how to access the formula feature in Word by clicking on "Formula," allowing for simple calculations like addition.

• Changes made to numbers in a table automatically update the sum, showcasing dynamic calculation capabilities within Word.

• The speaker explains cell naming conventions similar to Excel (e.g., A1, B2), emphasizing that users can manually input formulas using these references.

Manual Formula Input

• Users can create their own formulas by typing them directly into the formula field, ensuring they use English letters for function names and cell references.

• The ability to perform basic arithmetic operations is highlighted, with examples of summing values from adjacent cells or above.

Handling Complex Calculations

• When faced with multiple data points (e.g., numbers above and below a selected cell), users may need to specify which set of numbers they want to sum.

• If an automatic suggestion does not meet user needs, manual entry of desired formulas is encouraged for accuracy.

Formatting Results

• Users can format results as currency or percentages based on their requirements, enhancing the presentation of calculated data.

• Various formatting options are available for displaying numerical results, including decimal places and thousands separators.

Integrating Excel Features into Word

• The speaker discusses inserting Excel tables into Word documents without needing separate Excel files, allowing seamless integration of calculations within text documents.