Encerramento do Ciclo 1 da Política Nacional Aldir Blanc

Introduction to the Live Session

Opening Remarks

• The speaker addresses the audience, indicating a discussion about leaving YouTube and confirming audio issues.

• Acknowledgment of technical difficulties with audio, emphasizing the importance of communication during this session.

Speaker Introduction

• Paulo Rosa introduces himself as a server at the Ministry of Culture, overseeing technical assistance to states and municipalities.

• He outlines the purpose of the live session: to provide guidance for cultural managers regarding the end of Cycle 1 in the Audir Blanc National Policy for Cultural Funding.

Session Details and Participants

Participant Introductions

• Paulo describes his appearance for accessibility purposes, noting he has light skin, a beard, and is wearing a striped shirt.

• He lists key participants from various departments within the Ministry of Culture who will contribute information during this session.

Purpose of Transmission

• The session aims to offer technical guidance specifically tailored for cultural managers across different regions.

• The live stream will be recorded for future reference despite initial technical issues; adjustments will be made post-session.

Cultural Management Insights

New Year Greetings

• Thiago Rocha Leandro greets attendees with a "Happy New Year," acknowledging it feels unusual given it's mid-January but emphasizes community connection.

Addressing Technical Issues

• Thiago reassures participants that unexpected problems are common in event management and encourages resilience among cultural managers.

Transitioning Between Cycles

Importance of Timelines

• Emphasis on understanding specific timelines related to transitioning from Cycle 1 to Cycle 2 in funding policies.

Engagement with Attendees

• Thiago acknowledges participation from various states, encouraging attendees to share their locations in chat for engagement.

Policy Execution Clarifications

Continuous Policy Flow

• Discussion on how the Audir Blanc policy operates continuously without strict deadlines that could jeopardize funding if missed.

Changes in Deadline Structure

• Explanation that previous rigid deadlines have been replaced by more flexible guidelines allowing ongoing execution without losing resources.

Changes in Funding Management for Municipalities

Overview of Funding Changes

• The municipality has lost funding due to previous management practices. New regulations eliminate the deadline for executing funds, allowing for better monitoring and social participation.

• Funds received by municipal managers at the end of November 2023 must be executed by December 31, 2025, according to IN 19 rules from 2023.

Transition from Cycle 1 to Cycle 2

• As of January 1, municipalities must transfer remaining balances from Cycle 1 accounts to Cycle 2 accounts by January 30, 2026.

• Municipalities will not lose money if they fail to execute all payments by the end of December; they can transfer any remaining balance to Cycle 2.

Execution and Reporting Requirements

• The first step is transferring funds from Cycle 1 to Cycle 2 before submitting a final management report related to the first cycle.

• This report serves as an accountability measure but is distinct from national policy reporting requirements.

Importance of Transparency

• Submission of data is mandatory for municipalities with over 100,000 inhabitants and strongly encouraged for smaller ones. This enhances transparency and public accountability.

• A centralized portal will display which projects and artists are funded, promoting visibility into resource allocation.

Future Funding Cycles

• After transferring funds, municipalities can pay commitments made during Cycle 1 while also launching new initiatives under Cycle 2.

• Concerns about unfinished contracts or payments are addressed; municipalities should still proceed with fund transfers without fear of losing resources.

Continuous Flow of Resources

• The transition aims to unify funding flows into a single account (Cycle 2), simplifying future financial management without needing multiple accounts.

• This solution was developed collaboratively with municipal leaders to ensure that resources remain available within communities moving forward.

Cultural Funding and Management in Brazil

Overview of Financial Management for Cultural Projects

• The upcoming financial cycle will utilize existing accounts, simplifying municipal management and oversight by control bodies and civil society.

• The Minister emphasizes the significance of the National Irbanque policy as Brazil's largest direct funding initiative for culture, ensuring funds reach their intended destinations.

• Federal resources will be allocated to 99.99% of municipalities over the next four cycles, marking a significant investment in cultural development across Brazil.

Impact of Cultural Investment

• Investment in culture is framed as a means to generate income, citizenship, employment, security, education, and overall community transformation.

• Viewers are encouraged to engage with the live YouTube session by submitting questions that will be addressed later in the presentation.

Transitioning Between Cycles

• Introduction of CIFIQ team members who will provide insights on managing financial processes related to cultural funding.

• Emphasis on sharing information regarding accountability for Cycle 1 expenditures and transitioning into subsequent cycles.

Technical Guidance on Filling Out Forms

• CIFI is responsible for operationalizing and monitoring the National Blanc Policy for Cultural Promotion; guidance will be provided on resource transfers.

• Lucas Almeida introduces himself as a technical expert who will clarify procedures related to filling out necessary forms and addressing common queries.

Practical Steps for Form Completion

• Instructions are given on accessing relevant legislation and downloading necessary spreadsheets from the MING website.

• Users may encounter security blocks when opening downloaded spreadsheets; instructions are provided on how to unblock these files safely.

• Guidance is offered on entering municipality details into forms while noting that certain fields auto-populate based on previous entries made by users.

Understanding Data Validation and Anonymization in Excel

Importance of Correct File Format

• The speaker emphasizes that when entering data, it should appear correctly in the designated list. Issues arise if the file format is not compatible.

• Saving files in older formats like XLS can lead to loss of data validation functions; it's recommended to use newer formats (XLSM for editing, XLSX for uploading).

Handling CPF Data

• Users are advised to keep the original format of the spreadsheet while editing, particularly regarding CPF entries which have caused confusion.

• The anonymization function allows users to input CPF numbers with or without formatting (dots and dashes), ensuring compliance with data protection laws.

Anonymization Process

• Each CPF entered must be anonymized properly to protect sensitive information; failure to do so could violate LGPD regulations.

• Incorrectly formatted entries (e.g., using 'xxx' instead of actual numbers) will hinder data processing and analysis.

Finalizing and Saving Files

• After completing all necessary entries, users must save their work correctly; saving prematurely can result in losing macro functionalities.

• It's crucial to only save as XLSX after all edits are complete since earlier formats may not be accepted by the transfer platform.

Addressing User Questions

• The speaker invites questions from participants, indicating a willingness to clarify any uncertainties regarding the process.

• Acknowledges that there are specific timelines and processes involved in project funding cycles, emphasizing adherence to these schedules for successful completion.

Understanding the Spreadsheet Download Process

Downloading and Opening the Spreadsheet

• Users must download the spreadsheet from the Ministry's website to their computer; opening it directly in a browser may lead to issues.

• The correct format for saving is XLSM, which supports macros. Users should save it in a designated folder on their machine before filling it out.

Importance of Macros

• Macros are essential as they automate tasks within Excel, such as transferring data between sheets and executing functions like anonymization.

• When using macros, sensitive information (like CPF numbers) is stored securely, ensuring that only authorized personnel can access it later.

Enabling Macros for Functionality

• If prompted about macro security when opening the document, users should enable them since they are safe if downloaded from the Ministry's site.

Filling Out and Submitting Data

Completing the Form

• Before final submission, all data must be filled out completely. Users should utilize the anonymization feature prior to saving in a different format for submission.

Troubleshooting Data Transfer Issues

• Some users reported issues with data not appearing in other tabs after entry. It’s recommended to use an updated version of Excel with all features enabled to resolve this.

Addressing Common Questions

Clarifying Financial Entries

• There was confusion regarding whether to report original values or total amounts including earnings. Clarification is needed on how earnings should be documented in reports.

Mandatory Participation Across Municipalities

• All municipalities must fill out this spreadsheet regardless of population size; however, detailed reporting requirements differ based on population thresholds.

Reporting Technical Issues

• Municipalities experiencing technical difficulties with submissions are encouraged to provide screenshots of errors for further assistance from support teams.

CIPHIC Meeting Insights

Addressing Specific Issues in System Errors

• Discussion on guiding specific cases of system errors, particularly related to file size and format issues. Participants are encouraged to report persistent problems after receiving guidance.

Clarification on Spreadsheet Usage

• Julia emphasizes the importance of using different spreadsheets for various moments in the process, highlighting a need for clarity regarding which spreadsheet to use for specific tasks.

Anonymization Process Explained

• The process of anonymizing data is clarified; users can either anonymize individual entries or an entire list at once without any restrictions.

Importance of Correct Documentation Submission

• A reminder that all relevant spreadsheets must be filled out by states and municipalities participating in Cycle 1 and submitted via the TransFairy Golf platform.

Financial Management Post-Cycle 1

• Discussion about transferring remaining balances from Cycle 1 to Cycle 2, with options available for paying previous commitments or new grants under Cycle 2.

Transitioning to New Phases

Introduction to SGE Presentation

• Transition from financial reporting to another phase important for closing Cycle 1. The SGE (Subsecretaria de Gestão Estratégica) will present further instructions.

Overview of Data Collection Efforts

• Luiz Gustavo Campos introduces himself and his colleague Andy Boren, outlining their focus on filling out data sheets related to Cycle 1 as part of national cultural policy efforts.

Strengthening National Information Systems

Revitalizing SNCC Initiatives

• Emphasis on revitalizing the National System of Cultural Indicators (SNCC), aiming to prevent its disbandment as seen in previous years through effective data collection and monitoring.

Instructions for Filling Out Data Sheets

• Key points discussed include how participants should fill out the data sheet, emphasizing its role in monitoring and evaluating policies effectively.

This structured summary captures key discussions from the transcript while providing timestamps for easy reference.

Insights on PNAB Funding and Cultural Policy

Overview of PNAB Funding Distribution

• The discussion emphasizes the importance of understanding where PNAB funding is currently reaching and where it is lacking, aiming to inform future actions by the Ministry, President Lula, states, and municipalities.

• Although not mandatory for municipalities with populations under 100,000, there is a strong request for these municipalities to submit their data to support national cultural policy initiatives.

Importance of Data in Cultural Policies

• Data collection is crucial for the sustainability of cultural policies in Brazil; it aims to enhance dialogue with civil society and cultural agents at various levels.

• A communication from the working group on national Urblanc policy outlines all rules and formats related to data submission, which will be made available for public access.

Accessing Required Documents

• Instructions are provided on how to navigate the Ministry of Culture's website to find relevant documents regarding the national Durblanc policy.

• Users are guided through specific steps to locate legal documents and resolutions necessary for downloading data spreadsheets related to cultural actions.

Downloading and Filling Out Spreadsheets

• The process for downloading the required spreadsheet involves navigating through several options on the Ministry's website until reaching the model data spreadsheet link.

• It’s emphasized that filling out this spreadsheet accurately is essential; participants are encouraged to download it onto their computers for completion.

Guidance on Spreadsheet Completion

• Andy introduces a step-by-step guide on how to fill out the spreadsheet correctly while addressing common questions about its structure and requirements.

• The first tab contains instructions that clarify what information needs to be included across different sections of the spreadsheet.

• Specific details about each field in subsequent tabs (e.g., instruments, organizations, actions), including guidance on entering CNPJ numbers correctly, are provided.

• To maintain uniformity in submissions from over 5,000 municipalities, certain fields in the spreadsheet are locked against accidental edits.

Importance of Spreadsheet Standardization

Ensuring Correct Data Entry

• Emphasizes the necessity of adhering to spreadsheet standardization, highlighting that certain fields are locked while others remain open for data entry.

• Introduces a formatting feature that alerts users with an orange background if incorrect data is entered, aiding in error identification.

Filling Out the Edital Information

• Discusses how to fill in the title and number of the edital, providing an example for clarity.

• Stresses the importance of including access links to editais for research purposes, allowing better execution in future cycles.

Summarizing Objectives and Funding Modalities

• Describes how to summarize the objective of the edital succinctly, recommending a maximum of three lines derived from the edital's object section.

• Lists various funding modalities available within editais, emphasizing that only pre-listed options can be selected to avoid errors.

Data Accuracy and Inclusivity

• Highlights the need for accurate information regarding total editorial values and participant statistics to ensure proper data representation.

• Notes that understanding participant demographics is crucial; specific categories must be filled out based on actual conditions outlined in each edital.

Addressing Diversity Requirements

• Explains how managers should confirm compliance with mandatory affirmative action codes within editais, ensuring inclusivity across different demographic groups.

• Underlines that data entries must reflect real-world scenarios accurately to facilitate correct assessments and insights into local edital outcomes.

Implementing Quotas and Evaluation Methods in Cultural Grants

Overview of Quota Implementation

• The speaker discusses the possibility of implementing various types of quotas, such as those for women or elderly individuals, indicating that these can be specified in the relevant column (Q) of a form.

• It is emphasized that self-declaration is mandatory for all quota types; however, if additional validation methods like hetero-identification are required by the edital, this must also be noted.

Additional Affirmative Actions

• The speaker clarifies that quotas are not the only affirmative action available; other criteria such as differentiated scoring may also be included in specific editais.

• If an edital targets a specific group (e.g., exclusively for Black individuals), it should be marked accordingly to indicate its specificity.

Cultural Cycle Context

• The transcript mentions fields for specifying which cultural cycle stage the edital pertains to, such as diffusion or preservation. This helps categorize the purpose of funding.

• Different stages like creation, innovation, and production can also be indicated based on what type of project is being funded through the edital.

Selection Committee Composition

• The composition of selection committees must be recorded, with options including government representatives or parity between government and society representatives.

• Only merit-based selection committees are discussed here; documentation analysis does not require filling out this section.

Data Collection and Privacy Considerations

• Each row corresponds to an individual recipient's data within the database. Personal identifiers like CPF numbers must remain un-anonymized for comprehensive analysis by MINK (Ministry of Culture).

• The necessity for non-anonymization aligns with legal provisions allowing access to data for research purposes without violating privacy laws.

Organizational Data Entry

• There’s a section dedicated to organizations where details about legal entities or informal collectives need to be filled out accurately.

• Information such as CNPJ (National Registry of Legal Entities), representative details, and other organizational specifics should be clearly documented.

Cultural Action Insights

• Finally, there’s a focus on collecting information regarding cultural actions funded through these editais. This data will help identify which segments are most impacted by funding initiatives.

Mapping Cultural Actions for Public Policy Improvement

Overview of the Spreadsheet Structure

• The unique identifier is crucial for mapping cultural actions to enhance public policy. If a cultural action lacks this identifier, it can be left blank.

• A general overview of the spreadsheet has been provided, with an emphasis on reaching out to MIG via email for specific queries regarding any field.

Data Management Recommendations

• It is suggested that managers utilize existing systems that export spreadsheets containing selected individuals or organizations, such as "mapa da cultura" or "proSOS."

• Managers should create their spreadsheets based on data extracted from these systems, ensuring correct inclusion in applications to avoid errors.

Error Prevention and Submission Guidelines

• Copying and pasting data into the standardized spreadsheet minimizes typing errors and facilitates management of multiple applications.

• All data must be submitted by January 30th alongside the accountability spreadsheet; only one consolidated sheet with information about all beneficiaries across various calls should be sent.

File Naming Conventions

• It is advised to rename files using a specific format (e.g., dados_C1_NomeDoente.xlsx), avoiding spaces and special characters to prevent processing issues.

• While file names should follow strict formatting rules, internal data within the spreadsheet can include accents and special characters.

Submission Process through CUTBR

• The new system CUTBR was launched for managing submissions related to PINAB; users will send their data sheets through this platform.

• Access to CUTBR is restricted; only authorized personnel with a specific profile (FAF Nive 1) can submit files. Users need prior access from their respective municipalities or states.

How to Submit Data Sheets for Cultural Policies

Submission Process Overview

• To begin the submission process, select the option "CICL1" and then choose your entity. For example, the state of Paraíba is displayed as a test case.

• The system only accepts submissions in Excel format (XLSX or CSV). Files in Word or PDF formats will be rejected.

• After adding your file, ensure you check the box confirming that all information provided is accurate before clicking "send." This step is crucial for successful submission.

Important Guidelines for Data Submission

• Two types of spreadsheets are discussed: one for financial accountability submitted via TransferGov and another for data collection sent through QTBR.

• The data sheet submitted via QTBR must not anonymize data to allow cross-referencing with other government databases, ensuring compliance with LGPD regulations.

• Submissions must be made by January 30, 2006. Only Excel formats are accepted; other file types will not be processed.

Handling Updates and Revisions

• If changes are needed after initial submission, users can delete the previous version and upload a new one following the same steps outlined earlier.

• States and municipalities that have already submitted their sheets via TransferGov should also submit them through QTBR to maintain consistency in data models.

Distinctions Between Cycles

• The new data standards published in November 2025 apply only to Cycle 2 of national policies and do not affect Cycle 1 submissions currently being discussed.

• It's essential to understand these differences as adjustments have been made based on evaluations from Cycle 1 to improve processes moving forward.

Importance of Accurate Data Collection

• Contributions of accurate data help enhance cultural policies and demonstrate culture's impact on people's lives.

• Questions regarding self-declared data by cultural agents were raised; if certain information is missing, it should be left blank or marked as "not declared" according to established guidelines.

Data Submission Guidelines for Municipalities

Options for Data Declaration

• If a municipality does not have specific information to declare, there is an option to select "do not know" or similar phrases in the data submission form.

• For blank cells in exported spreadsheets, municipalities should fill these with the appropriate phrase from the provided list, typically "do not know."

Mandatory Submission Requirements

• The data submission is mandatory for all municipalities with populations over 100,000. Smaller municipalities are encouraged but not required to submit their data.

• The rationale behind this requirement is to ease the burden on smaller municipalities while still allowing them to contribute valuable data if available.

Changes in Future Cycles

• In future cycles (Cycle 2), all municipalities will be required to submit data regardless of population size due to improved processes that minimize costs and maximize benefits.

• Emphasis is placed on encouraging smaller municipalities to submit their data even though it’s not mandatory, as it contributes significantly to collective efforts.

Data Privacy Considerations

• It is crucial that CPF (Brazilian individual taxpayer registry identification) numbers are anonymized when submitting data through CULT-BR, as opposed to Transfer Gov where some information may be public.

• The CULT-BR platform has restricted access for submitted data; only authorized personnel can view sensitive information.

Transparency and Access

• CULT-BR features different areas including a transparency section where public access allows users to see various cultural initiatives and proposals without sensitive personal information like CPF numbers being disclosed.

• This transparency aims at facilitating social control and enabling managers to learn from other regions' cultural policies.

Closing Remarks and Support Information

• Acknowledgments were made towards participants who contributed valuable insights during the session.

• For specific inquiries or detailed questions regarding submissions, individuals are encouraged to reach out via email at penabe@cultura.gov.br.

DASTE Communication and Resource Transfer Guidelines

Overview of DASTE's Role

• DASTE is responsible for filtering emails and consulting with other areas like SGE and CFIC to ensure aligned responses.

• Specific inquiries that cannot be addressed during the session should be sent via email, as a dedicated team is available to respond promptly.

Important Deadlines and Procedures

• All municipalities must transfer remaining resources from Cycle 1 to Cycle 2 by January 30, 2026, in accordance with transition rules discussed earlier.

• Municipalities facing specific issues will receive individual assistance; however, all are required to complete the resource transfer regardless of their situation.

Financial Management Insights

• Payments can continue from Cycle 2 accounts for commitments made under Cycle 1 if the transfer is completed correctly.

• It’s crucial to check account balances on the day of transfer; transferring less than the full amount may lead to accounting discrepancies.

Reporting Requirements

• Transfers must be completed by January 30 to finalize financial reporting; proof of this transfer will be necessary for accountability documentation.

Resources and Support Links

• Participants are encouraged to use the shortcut link gov.br-audirblank for direct access to relevant information on AudirBlank within the Ministry of Culture's website.

• The page includes a new banner regarding Cycle 1 closure, summarizing essential information including timelines and requirements.

Final Remarks and Acknowledgments

Closing Statements from Team Members

• Team members express gratitude for participants' understanding during initial transmission difficulties and reiterate their availability for further questions via email.

Updates on Data Sheets

• Acknowledgment that previously problematic data sheets have been corrected; updated versions will be available on designated websites starting today.

Encouragement for Continued Engagement

• Participants are invited to reach out through social media channels for any specific queries related to project coordination or FNAB implementation.

Discussion on Team Readiness and Upcoming Deadlines

Team Preparedness for Account Management

• The team is prepared to address all inquiries regarding account management, emphasizing the urgency of upcoming deadlines.

• There is a recognition that the deadline of January 30 cannot be extended, highlighting the importance of timely resource transfer and completion of account assessments for future steps.

Acknowledgments and Gratitude

• Expressions of gratitude were shared among team members, with specific thanks directed towards Rui and Luiz for their contributions.

• The speaker encouraged participants to send data and stay updated on ongoing projects related to eSlic.

Recognition of Support Teams

• Acknowledgment was given to the larger team behind the scenes, stressing that many individuals contribute significantly beyond those visible in the live session.

• Specific departments such as CIFIC, SGE, SGPTC, and DAST were recognized for their support during the event.

Technical Support Appreciation

• Special thanks were extended to Camila from Ascom for her technical assistance during the live session.

• Carol was also acknowledged for her role as an advisor within the area, contributing greatly to the event's success.

Communication Channels

• The speaker reminded attendees about a WhatsApp channel available for sharing specific policy information, encouraging active participation through this medium.