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I made a BIG mistake with ClickUp 😡
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I made a BIG mistake with ClickUp 😡

Why and How I Made a Mistake with ClickUp

In this section, Andrew discusses his experience with using different task management tools and how he made a mistake with ClickUp.

Trying Different Task Management Tools

  • Andrew has tried various task management tools such as Trello, Todoist, Microsoft To Do, Zoho, Othello Basecamp, etc.
  • He found managing tasks, projects, and appointments to be challenging as a busy entrepreneur.
  • Despite trying multiple tools, he was still searching for a solution that could effectively manage all aspects of his work.

Discovering ClickUp

  • In March 2021, Andrew came across ClickUp and was intrigued by its capabilities.
  • ClickUp is an all-in-one project management tool that offers features like task management, calendaring, whiteboards, etc.
  • He was impressed by the power and automation features of ClickUp during his free trial period.

Falling Out of Love with ClickUp

  • After using ClickUp for about a year, Andrew realized that he had made a mistake in making the hierarchy too complicated.
  • He had created too many layers of complexity within ClickUp by mimicking all the departments in his organization.
  • This complex structure made it difficult for him to stay organized and know what tasks to focus on at any given time.

Stress and Frustration

  • The complicated setup of ClickUp caused stress and frustration for Andrew.
  • Opening up the tool became overwhelming as there were undone tasks piling up due to recurring tasks.
  • The thought of using ClickUp stressed him out throughout most of 2022.

Introduction to the Second Brain Concept

  • Andrew started following Ali Abdall's YouTube channel where he learned about the concept of the second brain from Thiago Forte.
  • The idea of simplified data collection and having all tools synced into one appealed to Andrew.
  • He realized that ClickUp could be the tool for him if he simplified its usage.

Redesigning ClickUp

  • Andrew started redesigning his folder structure in ClickUp based on the concept of the second brain and a life operating system.
  • He developed a system called CALM (Collect, Action, Live, Maintain) to help him stay calm, focused, and get more done in less time without stress.

The Number One Mistake with ClickUp

In this section, Andrew highlights the number one mistake he made with ClickUp and observes that many others make the same mistake.

Complicating the Hierarchy

  • The number one mistake Andrew made with ClickUp was creating a complex hierarchy within the tool.
  • He tried to mimic all departments inside ClickUp by having tasks in folders and subfolders.
  • This complicated setup made it difficult for him to manage tasks effectively and caused unnecessary stress.

By simplifying his approach and adopting a new folder structure based on the second brain concept, Andrew was able to overcome his initial mistake and find a better way to use ClickUp.