ProjectLibre - Administración de recursos humanos y materiales

How to Manage Resources in ProjectLibre

Overview of the Gantt Chart

• The video introduces a Gantt chart for a software development project, outlining phases such as requirements, analysis, implementation, and testing. This visual representation helps track project progress and milestones.

Resource Management Basics

• Users can manage resources by clicking on the "Resource" tab within ProjectLibre. A new view opens where users can input various resources needed for the project.

Types of Resources

• ProjectLibre distinguishes between two resource types:

• Human Resources (labeled as "Work")

• Material Resources (labeled as "Material")

Three fictitious human resources are introduced: Israel Fernández, Antonio González, and Gerardo López.

Capturing Resource Details

• When capturing resources, users must provide:

• Name of the resource

• Type (either Work or Material)

• Email address for human resources

• Notably, material type does not allow additional data entry in its label column.

Additional Resource Attributes

• Other important columns include:

• Group: To categorize resources (e.g., developers or designers).

• Max Units: Indicates availability percentage (e.g., a resource may work at 50% capacity).

• Standard Rate: Represents hourly cost associated with each resource.

• Overtime rates and payment structures are also discussed regarding how costs accrue over time based on usage or contractual agreements.

Assigning Resources to Tasks

• To assign a resource to a task:

• Navigate back to the Gantt chart.

• Double-click on the relevant cell under the resource name column.

• Select the desired resource from a pop-up window and click "Assign."

• Successful assignment is visually indicated by shading in green on the Gantt chart. For example, Israel Fernández is assigned to functional requirements tasks.

Cost Implications of Task Assignment

• The standard rate for Israel Fernández is set at $100 per hour; thus, if his task takes five days at eight hours daily (40 hours total), it results in significant cost implications for budgeting within the project timeline. This highlights how effective resource management directly impacts financial planning in projects.

Cost Estimation and Resource Allocation in Project Management

Understanding Cost Calculation for Functional Requirements

• The cost for functional requirements is calculated by multiplying the total hours (40) by the hourly rate (100 pesos), resulting in a total of 4,000 pesos. This indicates that all tasks currently have no assigned costs or are zero-cost at this stage.

Assigning Non-Functional Requirements to Team Members

• Activities can be assigned to team members; for instance, Antonio González is assigned to non-functional requirements. His hourly rate is lower than Israel Fernández's, which affects overall project costs.

Impact of Resource Combination on Costs

• By combining resources, such as assigning both Israel Fernández and Gerardo López to a task, the workload can be split evenly. Since Gerardo has a lower hourly rate, this reduces the overall cost from 4,000 pesos to 3,600 pesos for functional requirements.

Visualizing Resource Allocation in Gantt Chart

• The Gantt chart provides a visual representation of resource allocation:

• Israel Fernández: 20 hours on functional requirements.

• Antonio González: 40 hours on non-functional requirements.

• Gerardo López: 20 hours on original tasks.

This helps track how resources are distributed across tasks.

Incorporating Material Resources into Project Costs

• For platform installation tasks, material resources like software licenses and AWS server usage must also be considered alongside labor costs. For example:

• One AWS server license estimated at one gigabyte usage.

• Two IBM software licenses were factored into the overall project cost estimation process.

Summary of Installation Costs and Hierarchical Activity Costs

• After updating activities related to installation and other phases:

• Total estimated cost for installation reached approximately 38,420 pesos.

• All hierarchical activity costs are summed up under their respective phases (functional/non-functional requirements). This includes documentation and use cases yet to be finalized in terms of cost assignment.

Finalizing Resource Assignments and Total Cost Calculation

• Resources have been fully allocated:

• Antonio González handles use cases.

• Israel manages documentation.

The total projected cost for this phase amounts to approximately 52,820 pesos due to an unassigned last activity marked as a milestone with zero duration indicating its significance within the project timeline.

Reviewing Resource Breakdown Structure (RBS)

• The RBS allows tracking individual resource costs effectively:

• Example: Israel Fernández’s total contribution amounts to around 6,000 pesos based on his assigned tasks throughout the project lifecycle. This structure aids in understanding financial implications per resource involved in the project execution process.

Managing Resources in Project Management

Overview of Resource Management

• Gerardo López discusses the importance of understanding the costs associated with various material resources. He emphasizes that a more effective use of the resource sheet can enhance project management.

Inserting and Grouping Human Resources

• The process begins by inserting a new resource labeled "human resources." This involves applying indentation to group related individuals, such as Israel Fernández, Antonio González, and Gerardo López.

• By clicking on the indent option, the text for human resources is formatted in bold, indicating a successful grouping of these team members.

Managing Material Resources

• The discussion shifts to managing material resources. A new resource is added under "material resources," specifically referencing an AWS server.

• The speaker demonstrates how to remove indentation and apply it to subordinate resources, effectively creating two distinct groups: human resources and material resources.

Practical Applications

• The functionality demonstrated can be utilized for organizing various roles within a project, such as developers or suppliers. This method allows for better clarity and structure in resource management.

Conclusion

• Overall, this segment illustrates practical steps in managing both human and material resources effectively within project frameworks.