49 Useful Tips for Notion Users

In this video, the host provides 49 tips to help Notion users improve their productivity. The tips cover a range of topics from using icons and gifs to organizing databases and lists.

Spice Up Your Icons

• Use different icons for your pages by heading over to Giphy or The Noun Project.

• Save the image and upload it as an icon in Notion.

Use GIFs for Cover Photos

• Find a suitable gif on Giphy by typing in relevant keywords.

• Save the image and upload it as a cover photo in Notion.

Utilize Full Page Databases

• Create full page databases instead of inline databases to avoid losing data when deleted.

• Link the database anywhere you want within Notion by creating a link to it.

Use Multiple Levels in Your List

• Create multi-level lists using dash button, space, enter, and tab keys.

Turn into Toggle List

• Hide bullet points within text by turning them into toggle lists.

• Highlight all items and drag them inside the toggle list.

Customize Your Pages with CSS

• Add custom CSS code to your pages to change their appearance beyond what is available through standard settings.

Embed Websites

• Embed websites directly into your pages using /embed command followed by website URL.

Use Templates

• Take advantage of templates provided by Notion or create your own templates based on frequently used pages or projects.

Use Shortcuts

• Use keyboard shortcuts to save time and increase productivity.

• Customize your own shortcuts by going to settings.

Create a Personal Wiki

• Create a personal wiki in Notion to store all your notes, ideas, and knowledge.

• Organize the wiki using tags and links.

Use Properties

• Add properties to databases to make them more organized and searchable.

• Customize properties based on the type of database you are creating.

Create a Dashboard

• Create a dashboard page that provides an overview of all your important pages and projects.

• Add links, images, or other elements that help you quickly access information.

Use Filters

• Use filters in databases to quickly find specific items based on certain criteria.

• Save filters for future use.

Collaborate with Others

• Share pages or databases with others to collaborate on projects or tasks.

• Set permissions for each user based on their role in the project.

Use Kanban Boards

• Use Kanban boards to visualize workflows and track progress on tasks or projects.

• Customize columns based on the stages of your workflow.

Create a Reading List

• Create a reading list database to keep track of books, articles, or other materials you want to read later.

Embed Videos

• Embed videos directly into your pages using /embed command followed by video URL.

Import Data from Other Apps

• Import data from other apps such as Trello or Asana into Notion using Zapier integration.

Use Templates for Meetings

• Use templates to create meeting agendas, minutes, or other documents.

• Customize templates based on the type of meeting.

Create a Habit Tracker

• Create a habit tracker database to track your progress on daily or weekly habits.

Use Notion as a CRM

• Use Notion as a customer relationship management tool by creating databases for contacts, leads, and deals.

• Customize properties based on the type of information you want to store.

Create a Budget Tracker

• Create a budget tracker database to keep track of your expenses and income.

Use Templates for Projects

• Use templates to create project plans, timelines, or other documents related to projects.

• Customize templates based on the type of project.

Use Linked Databases

• Link databases together using relations or rollups to create more complex systems.

• Customize linked databases based on the type of information you want to display.

Create an Archive Page

• Create an archive page where you can store old pages or projects that are no longer active but still need to be accessible.

Use Notion as a Knowledge Base

• Use Notion as a knowledge base by creating pages for frequently asked questions or other types of information that people might need access to.

Add Reminders

• Add reminders in Notion using /remind command followed by date and time.

Embed Google Maps

• Embed Google Maps directly into your pages using /embed command followed by map URL.

Track Your Goals

• Track your goals using databases with properties such as start date, end date, and progress.

Use Notion as a Portfolio

• Use Notion as a portfolio to showcase your work or projects.

• Customize the portfolio based on the type of work you want to display.

Create a Recipe Database

• Create a recipe database to store all your favorite recipes in one place.

Use Notion for Journaling

• Use Notion for journaling by creating pages for daily or weekly entries.

• Customize the journal based on your preferences.

Create a Travel Planner

• Create a travel planner database to keep track of flights, hotels, and other travel-related information.

Use Templates for Resumes

• Use templates to create resumes or CVs that showcase your skills and experience.

• Customize templates based on the type of job you are applying for.

Add Comments

• Add comments to pages or databases to collaborate with others or provide feedback.

Use Notion as a CRM for Freelancers

• Use Notion as a customer relationship management tool for freelancers by creating databases for clients, projects, and invoices.

Embed Spotify Playlists

• Embed Spotify playlists directly into your pages using /embed command followed by playlist URL.

Create an Event Planner

• Create an event planner database to keep track of events, attendees, and other details related to planning events.

Import Data from CSV Files

• Import data from CSV files into Notion using the import feature in databases[].(44:10)

Collaborate with Teams

• Collaborate with teams by sharing pages or databases and setting permissions based on roles[].(45:20)

Use Notion as a CRM for Small Businesses

• Use Notion as a customer relationship management tool for small businesses by creating databases for customers, orders, and invoices.

Create a Workout Tracker

• Create a workout tracker database to keep track of your fitness goals and progress.

Use Notion as a Project Management Tool

• Use Notion as a project management tool by creating databases for tasks, deadlines, and team members.

Using Notion Effectively

In this video, the speaker provides tips on how to use Notion effectively. The tips include using synced blocks, template blocks, callouts for title headers, changing fonts in Notion, and using formulas to concatenate redundant fields in a table.

Using Synced Blocks

• Synced blocks can be used to keep content consistent across multiple pages.

• To create a synced block, type "/synced block" and then add it to the desired pages.

• To duplicate a synced block on multiple pages, copy and sync the block.

Using Template Blocks

• Template blocks can be used to quickly add new templates.

• To create a template block, type "/template button" and then enter the desired text.

• Template buttons can be used to give yourself reminders or even just for fun.

Using Callouts for Title Headers

• Callouts are special types of blocks that can be used as headers.

• To create a callout, type "/call out" and then enter the desired text.

• Callouts can also be used as columns by dragging them next to each other.

Changing Fonts in Notion

• Fonts in Notion can be changed by clicking on the three dots in the top right corner of the page.

• Default text, serif text, and mono are available font options.

Using Formulas to Concatenate Redundant Fields in a Table

• Formulas can be used to combine redundant fields in a table into one column.

• To create a formula column, add a new column and change the property type to "formula".

• Use the formula editor to concatenate fields.

Getting a Custom Avatar Designed for Your Personal Notion Account

• A custom avatar can be designed for your personal Notion account.

• This is particularly useful if you have a team of people and want an on-brand notion theme within your organization.

Adding Columns in Notion

In this section, the speaker explains how to add columns in Notion and customize them according to your needs.

Creating Columns

• To add columns, drag and drop them from the sidebar onto the page. You can create as many columns as you want.

• Plan out your columns ahead of time by writing out their names before dragging them onto the page.

• You can resize columns by dragging their borders.

Customizing Column Titles

• To customize column titles, type in a title and format it using headings or callouts.

• You can also use formatting options like bolding text to make titles stand out.

Using Master Search Shortcut

In this section, the speaker explains how to use the master search shortcut in Notion to quickly find any page within your account.

Using Master Search Shortcut

• Press Command/Control + P to open up the master search shortcut.

• Type in the name of the page you're looking for and press enter.

• The page will be displayed immediately.

Editing Notion's Look and Feel with Notion Enhancer

In this section, the speaker introduces a tool called Notion Enhancer that allows users to customize their Notion account's appearance.

Using Notion Enhancer

• Install Notion Enhancer following instructions provided by developer

• Use it to customize various aspects of your account's appearance such as fonts, colors, etc.

Sorting Databases in Notion

In this section, the speaker explains how to sort databases in Notion so that they only show relevant dates.

Sorting Databases

• Click on the filter button and add a filter to the checkbox column.

• Set it up so that unchecked items are displayed.

• Click on the three dots and select "sort by due date."

• Choose ascending or descending order based on your preference.

Toggling Between Dark Mode and Light Mode

In this section, the speaker explains how to toggle between dark mode and light mode in Notion.

Toggling Modes

• Press Command/Control + Shift + L to switch between dark mode and light mode.

• Repeat as necessary until you find a mode that suits your preferences.

Locking Pages and Databases in Notion

In this section, the speaker explains how to lock pages and databases in Notion so that others cannot edit them.

Locking Pages and Databases

• Click on the three dots at the top right corner of a page or database.

• Select "lock" from the dropdown menu.

• The page or database is now locked, preventing others from editing it.

Sharing Tips

In this section, the speaker provides tips on how to share a roadmap or database in Notion. They explain how to share a page and adjust settings such as allowing editing and comments. The speaker also demonstrates how to duplicate a page as a template and how to embed videos from YouTube or Loom.

Sharing Pages

• To share a page, click on the desired page and hit "share."

• Adjust settings such as allowing editing and comments.

• Duplicate pages as templates for future use.

• Copy the link to share with others.

Embedding Videos

• To embed a video, type "/embed" followed by the link.

• Adjust the size of the video if necessary.

• Use column trick to align videos with text.

• To embed Loom videos, type "/loom" followed by the Loom link.

Using Web Clipper

• Notion's web clipper allows users to save articles from websites into their own Notion pages.

• Download the web clipper extension for Chrome or Firefox.

• Enable the extension while browsing an article you want to save.

• Give the page a title and select where you want it saved in Notion.

Using Web Clipper

In this section, the speaker explains how to use Notion's web clipper extension to save articles from websites into your own Notion pages.

Saving Articles with Web Clipper

• Download Notion's web clipper extension for Chrome or Firefox.

• Enable the extension while browsing an article you want to save.

• Give the page a title and select where you want it saved in Notion.

Tips for Using Notion Effectively

In this video, the speaker provides tips and tricks for using Notion effectively. The tips include highlighting using different colors, importing and exporting multiple file types, creating a notes database instead of independent pages, exploring Notion Chrome extensions to improve Notion, checking out the Notion Reddit page, and using the slash shortcut when typing.

Highlighting with Different Colors

• Use different colors to express different ideas.

• Highlight text by selecting it with your mouse and clicking on the background button.

• Highlights look better in dark mode.

Importing and Exporting Multiple File Types

• Click on the three dots in the corner and select import or export.

• Export as PDF with highlights included.

Creating a Notes Database

• Create a proper notes database instead of independent pages.

• Check out videos on how to create a notes dashboard for quick note-taking.

Exploring Notion Chrome Extensions

• Check out various Chrome extensions such as Notion Boost, Draw.io, Tailored Notion to improve functionality.

Checking Out the Notion Reddit Page

• Visit r/NotionSo subreddit to see what others are doing with their notion pages.

• Explore new features like space repetition flash card system for school classes.

Using Slash Shortcut When Typing

• Type faster by hitting slash then start typing.

Tips for Using Notion

In this section, the speaker provides tips on how to use Notion effectively.

Dragging Blocks and Creating a Home Dashboard

• Tip 29: Blocks in Notion are flexible and can be dragged around. Look for the little blue dash to drag elements.

• Tip 30: Create a home dashboard for all your pages to have a quick glance at everything important to you.

Setting Reminders and Tagging Team Members

• Tip 31: Set reminders in Notion by typing "/reminder" and entering a date.

• Tip 32: Tag team members with the "@" symbol.

Organizing Databases and Duplicating Blocks

• Tip 33: Use grouping to organize databases.

• Tip 34 : Duplicate blocks quickly by clicking on the block, hitting "duplicate," or highlighting multiple blocks with command c and command v.

Task Database and Creating Pages

• Tip 35 : Create a task database and assign specific tasks to specific users within your notion account

• Tip 36 : Type notion.new into your browser to create a new page within your notion account.

Syncing Notion with Other Apps

-Tip 37 : Sync Notion up with other apps using Zapier or Automate.io

-Tip38 : Drag between databases that are side by side.

Dragging Blocks into Pages

• Tip 39: Drag blocks into pages to add content from one page to another.

The speaker provides tips on how to use Notion effectively, including dragging blocks, creating a home dashboard, setting reminders, tagging team members, organizing databases and duplicating blocks, creating task databases and pages, syncing Notion with other apps, and dragging blocks into pages.

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Creating Relations and Embedding Paper Notes in Notion

In this section, the speaker demonstrates how to create relations between tables in Notion and embed paper notes within a page.

Creating Relations Between Tables

• To create a relation between tables, click on "Add a Relation" in the table properties.

• Name the relation and select the table you want to relate to.

• Group tasks by project for better organization.

• Use filters to show completed or incomplete tasks.

Embedding Paper Notes

• Take a picture of your paper note using an app like Scanner Pro.

• Upload the scanned file to Google Drive.

• In Notion, add a new note and use "/embed" command to upload the file.

• Add tags for easy searching.

Building Websites and Tracking Progress with Kanban Boards in Notion

This section covers building websites using Notion and tracking progress with Kanban boards.

Building Websites with Notion

• Use Super.so or Hostnotion.co as hosts for your website built on Notion.

• Customize your website using CSS code.

• Keep databases within your website for easy access.

Tracking Progress with Kanban Boards

• Create a new page for tracking progress of projects.

• Create a board with columns such as "Not Started," "In Progress," and "Completed."

• Use tags for easy filtering.

Sharing and Collaborating on Notion Pages

In this section, the speaker explains how to share and collaborate on Notion pages.

Sharing a Notion Page

• To share a Notion page, click on "Share" and then "Share to Web."

• Make sure that "Allow Editing," "Allow Comments," and "Allow Duplicates" are turned off.

• Click on "Copy" to get the link for the shared page.

Collaborating on a Notion Page

• Shared pages cannot be edited by others, but they can view them.

• The shared page will look like a read-only version of the original page.

• Share the link with colleagues or shareholders who need access to the project.

Checking Out Notion Playlists

In this section, the speaker recommends checking out their notion playlists for more in-depth tutorials.

Accessing Notion Playlists

• Check out the speaker's notion playlists for tutorials on building different things in Notion.

• There are tutorials available for meal planners, notes databases, task dashboards, and more.

Conclusion and Call-to-action

In this section, the speaker concludes their video with some final tips and encourages viewers to subscribe and share their content.

Final Tips

• The speaker hopes that viewers have learned something new from their tips.

• If viewers want to see more videos like this one, they should subscribe to the channel.

• Viewers should also share this video with friends if they found it helpful.

• Liking the video will help it show up in YouTube's algorithm.

Call-to-action

• Viewers can leave comments below if they have any questions.

• The speaker is quick to answer questions if they know the answer.