WEBINAR I PEDAGÓGICO - ESTÁGIOS | 25/02

Introduction to Unicesumar and Vitroeducação

Overview of Educational Offerings

• In 2022, Unicesumar began a new phase with Vitroeducação, enhancing accessibility in education across Brazil.

• The institution offers various programs including undergraduate, postgraduate, master's, and doctoral degrees along with scholarships for athletes.

Infrastructure and Facilities

• Campuses feature vibrant environments designed to inspire creativity, equipped with laboratories, radio and TV studios, and community service clinics.

• A 380-hectare school farm supports teaching projects in biotechnology and wildlife care.

Medical Education at Unicesumar

Quality of Medical Training

• The medical program is recognized as one of the best in Brazil; students engage in practical experiences from their first year.

• Advanced simulation labs provide high-tech training for various health conditions; partnerships with renowned institutions offer diverse residency opportunities.

Distance Learning Innovations

Digital Education Reference

• Unicesumar has established itself as a leader in digital education by adapting its successful on-campus model to distance learning.

• Innovative resources are developed within EDTEC to create immersive learning experiences that prepare students for real-world challenges.

Flexible Learning Methodology

• The flexible methodology allows students to study at their own pace from any location while focusing on practical professional skills.

Continuing Education Opportunities

Lifelong Learning Focus

• Programs cater to individuals seeking career changes or updates through continuous education initiatives.

• Technical courses are available for those eager to enter the job market quickly.

Postgraduate Studies

Specialization Options

• Distance postgraduate programs are offered for professionals looking to advance their careers through specialized knowledge.

Importance of Educators

Role of Well-Trained Teachers

• Effective educators significantly impact student success; graduates embody the values of empathy and respect towards patients.

Historical Context and Growth

Foundation Story

• Founded by Professor Wilson Matos in 1990 with just two courses and 180 students, Unicesumar has expanded significantly over the years.

Webinar Introduction on Internships

Engagement with Students

• A webinar focused on internships aims to address common questions from students regarding practical training opportunities.

Understanding Internship Processes

Student Experience

• Internships serve as critical hands-on experiences where students transition into professional environments; they often feel apprehensive during this process.

Structure of Internship Programs

Internships consist of pedagogical planning managed by course coordinators alongside operational aspects involving documentation requirements unique to internships compared to other courses.

(t=909] Internship Regulations

Legal Framework

• Emphasis is placed on understanding the internship law (Law 1178/2008), which outlines rights and responsibilities for educational institutions, students, and host companies involved in internships.

Responsibilities in Mandatory Internships

Overview of Responsibilities

• Understanding the responsibilities of each party involved in mandatory internships is crucial, including the role of the educational institution and the internship site.

• The internship site, while not directly conducting the internship, plays a significant role as it receives students and supports their learning journey throughout their studies.

Student's Role

• Students have shared responsibilities during their internships, particularly to fulfill assigned activities and familiarize themselves with their learning environment.

• Attendance is critical; failure to meet required hours can lead to failing the course. Students must also prepare reports documenting their experiences.

Finding Internship Opportunities

• Students may need to identify potential internship sites near their homes for formal agreements and check availability for positions.

• While students are encouraged to seek out opportunities, they do not formalize agreements; this responsibility lies with the institution.

Clarifying Misunderstandings About Responsibilities

Communication on Responsibilities

• It's important to clarify that while students are responsible for seeking opportunities, they should not feel solely accountable for formalizing agreements with companies.

• The institution handles all contractual arrangements with companies after students indicate available opportunities.

Addressing Student Queries

Questions from Participants

• A participant raised concerns about how internships work when a student has dependencies or fails a course due to lack of an agreement between company and institution.

Specific Situations Discussed

• Discussion on whether students can split hours between mandatory and paid internships under legal guidelines was addressed.

Institutional Support for Internships

Institutional Procedures

• Institutions must ensure that companies complete necessary agreements before allowing students to begin internships.

Technical Issues

• Some participants requested updated instructional videos regarding new portals due to confusion over outdated materials.

Managing Student Workloads

Balancing Hours

• It’s essential for both institutions and students to calculate required hours accurately based on individual courses' requirements.

Consequences of Inadequate Hours

• If a student cannot meet required hours due to absences, they risk failing the course. Each case requires careful consideration of circumstances affecting attendance.

Importance of Compliance with Regulations

Legal Framework

• Adhering strictly to regulations is vital; prioritizing paid internships may conflict with completing mandatory ones necessary for graduation.

UNICESUMAR's Role in Internship Management

Institutional Responsibilities

• UNICESUMAR is responsible for approving reports, validating documentation, evaluating pedagogical activities submitted by students during internships.

Polo's Operational Support

• Polos provide operational support but should not perform tasks on behalf of students. They assist in finding preceptors and establishing new partnerships.

(t=2473s] Steps in Mandatory Internship Process

Initial Steps for Students

• Students must first familiarize themselves with course materials available online before proceeding with finding an internship opportunity.

Documentation Requirements

• Essential documents include commitment terms signed by both parties (student and company), which outline responsibilities clearly.

Analyzing Submitted Documents

Review Process by Institution

• After submission, documents undergo thorough analysis by UNICESUMAR staff ensuring compliance before granting approval for fieldwork.

Importance of Accurate Information

• Any discrepancies in signatures or information could result in penalties affecting all parties involved—students included—emphasizing accuracy during submissions.

Completing Internship Activities

Final Submission Requirements

• Upon completion of fieldwork, students must submit evaluation forms alongside daily activity logs detailing their experiences at the internship site.

Note on Grading Criteria

• Both documentation submission (commitment terms & evaluations), along with completed assignments are necessary prerequisites for grade issuance; missing any component results in no grade being awarded.

Orientation and Regulations for Students in Internships

Importance of Awareness of Regulations

• Students are informed about the regulations governing their internships, which provide a framework for appropriate behavior during placements. This includes the possibility of disciplinary actions if regulations are not followed, including cancellation of the internship.

Availability of Information

• The necessary information regarding regulations is made accessible to students within their academic environment, ensuring they understand what is expected from them during their internships. All pedagogical and operational actions align with these regulations.

Manual Updates and Communication

• Occasionally, there may be lapses in information availability due to manual updates in course modules. Students are encouraged to report any discrepancies so that adjustments can be made promptly across all disciplines involved in internships.

Student Responsibility

• It is emphasized that students must take initiative to check their internship details and responsibilities actively, rather than waiting for information to be provided passively by faculty or staff. This proactive approach is crucial for successful engagement in their internships.

Accessing Internship Documentation

Centralized Document Repository

• A centralized location exists where students can find essential documents related to their internships, such as commitment terms and evaluation forms, which are critical for formalizing agreements with placement organizations.

Facilitating Agreements with Local Organizations

• Students have opportunities to establish connections with local clinics or pharmacies that may not yet have formal agreements with the institution but can facilitate internship placements through direct communication and document exchange.

Projected Growth in Internship Demand

Estimating Future Enrollment Numbers

• Projections indicate a significant increase in student enrollment for health-related internships by 2026, estimating nearly 44,000 students across various health programs requiring placements during this period. This highlights the scale of operations needed to accommodate such growth.

Complexity of Health Internships

• The complexity associated with managing health-related internships is acknowledged as being greater than other fields due to regulatory requirements and the number of students involved; thus necessitating careful planning and resource allocation moving forward into 2026.

Transitioning into New Internship Programs

Initial Challenges with New Courses

• As new courses like Occupational Therapy begin offering internships, initial challenges similar to those faced by previous programs (e.g., Biomedicine) are anticipated until stability is achieved within these new offerings over time. Patience from all stakeholders is encouraged during this transition phase.

Understanding Non-Mandatory Internships

Distinction Between Mandatory and Optional Internships

• Non-mandatory (optional) internships differ from mandatory ones as they do not constitute a requirement for graduation but serve an educational purpose; they must still be supervised effectively while aligning with student learning objectives outlined in course curricula.

Financial Considerations for Paid Internships

Role of Paid Internships

• Paid internships play a vital role financially for many students who rely on this income source to support their education costs; however, it’s important that these positions comply with legal standards governing internship practices regardless of payment status.

Introduction of Strategic Management Area

New Leadership Structure

• A new strategic management area has been established focusing on improving internship processes through better organization and oversight; this includes mapping out needs across different regions while maintaining existing relationships built over years within the institution's network.

Responsibilities Within Paid Internship Framework

Key Roles Defined

• Each party involved—students, institutions, and host organizations—has specific responsibilities: students must adhere strictly to commitments outlined in agreements while institutions act as intermediaries ensuring compliance between parties throughout the internship process.

Overview of Internship Responsibilities

Role of the Granting Company

• The granting company is responsible for providing a suitable environment for the internship and ensuring compliance with educational requirements.

• Regular communication occurs between the educational institution and the granting company to address any questions or concerns regarding student internships.

Supervision and Compliance

• The granting company must assign a supervisor to monitor the intern's progress, provide feedback, and adhere to the internship agreement.

• All activities outlined in the internship agreement must be strictly followed, including verifying formal agreements and compliance with labor laws.

Legal Framework of Internships

Distinction Between Internships and Employment

• Internships serve an educational purpose and should not be confused with traditional employment under CLT (Consolidação das Leis do Trabalho).

• In case of audits by regulatory bodies like the Ministry of Labor, having a valid internship agreement is crucial; failure to present it can lead to complications.

Institutional Responsibilities

• Educational institutions are legally required to oversee internships as per Law 11,788, which mandates proper validation of internship agreements. Failure to validate can result in non-recognition of such agreements.

Changes in Internship Agreements

New Guidelines on Remunerated Internships

• Recent updates indicate that formal agreements for remunerated internships are now optional; previously established agreements remain valid but new ones may not be necessary if companies choose otherwise.

• Students begin their internship process by participating in selection procedures; if no formal agreement is needed, they can directly submit their internship requests after securing a position.

Insurance Requirements for Internships

Insurance Provision

• According to Law 11,788, companies must provide insurance for remunerated internships; however, institutions also offer this coverage for mandatory internships.

• The approval process involves reviewing submitted documents related to insurance and commitment terms before students can commence their internships.

Reporting Obligations During Internships

Monitoring Progress Through Reports

• For remunerated internships, reports must be submitted every six months; these reports help assess whether conditions meet legal standards and if students are developing appropriately within their roles.

• If discrepancies arise from reports indicating poor conditions or misalignment with course objectives, institutions will investigate further and may terminate the internship if necessary.

Understanding Internship Agreements

Importance of Formal Agreements

• A term of agreement serves as a legal document regulating responsibilities between educational institutions and companies involved in student internships. This ensures that all parties understand their obligations clearly.

Types of Agreements

• There are two types: mandatory (obligatory) internships require formal agreements while non-mandatory (remunerated) ones may not necessitate them depending on company preferences.

The necessity arises particularly due to institutional requirements linked with course recognition processes by education authorities like MEC (Ministério da Educação).

Preceptor Hiring Process

Steps in Hiring Preceptors

• The hiring process involves both external recommendations from educational staff at various levels along with internal administrative steps that ensure preceptors meet specific criteria based on discipline needs.

• Each preceptor’s engagement requires careful consideration due to varying circumstances surrounding each case which impacts payment structures based on hours worked rather than fixed salaries typical under CLT contracts.

Communication Challenges

• Clear communication between preceptors and educational staff is essential; discrepancies often arise when expectations differ leading towards misunderstandings about roles or responsibilities during placements.

• Continuous dialogue helps mitigate issues arising from differing perspectives among stakeholders involved throughout this collaborative effort aimed at enhancing student learning experiences through practical applications within respective fields.

This structured approach provides clarity around key aspects discussed within the transcript while maintaining focus on significant points relevant across multiple areas concerning student internships within an academic framework alongside industry partnerships fostering professional development opportunities effectively!

Importance of Communication with Preceptors

Challenges in Contacting Preceptors

• Fabiane highlights issues where preceptors claim they are not contacted, while attempts to reach them go unanswered.

• Emphasizes the dependency on preceptors for timely responses, which affects the Service Level Agreement (SLA) and hiring processes.

Negotiating Values with Preceptors

• Discusses the necessity for tutors to communicate financial matters directly with preceptors rather than relying on other channels.

• Tutors are positioned as peers to negotiate values effectively due to their shared understanding of the field.

Collaboration and Process Improvement

Working Together for Efficiency

• Stresses the importance of collaboration among team members to avoid overburdening staff with unrelated tasks.

• Plans to centralize requests for preceptor hiring across various fields, not just health-related ones, for streamlined operations.

Ticket System and Timeliness

Opening Tickets for Preceptor Requests

• Urges participants to check with their managers if they haven't received updates about ticket openings related to preceptor needs.

• Warns against last-minute ticket submissions when internships start imminently; emphasizes proactive planning is essential.

Managing Student Internships

• Explains that each course requires a specific number of preceptors based on student enrollment and institutional capacity.

• Highlights an increase in ticket requests, particularly from nursing programs, indicating a need for prompt action in processing these requests.

Understanding Payment Processes

Payment Flow for Preceptors

• Introduces the payment process post-preceptor hiring and how it impacts timelines communicated by tutors.

• Clarifies that delays in contract signing or document submission can affect payment schedules significantly.

Contractual Obligations

• Details necessary documentation required from preceptors before payments can be processed; accuracy is crucial.

• Reinforces that all contracts must be correctly filled out to ensure smooth payment flow without discrepancies.

Nature of Preceptor Contracts

Contract Types Explained

• Distinguishes between CLT (Consolidação das Leis do Trabalho - Consolidation of Labor Laws), RPA (Recibo de Pagamento Autônomo - Receipt of Autonomous Payment), and CNPJ (Cadastro Nacional da Pessoa Jurídica - National Register of Legal Entities).

Expectations Set During Hiring

• Mentions that preceptors are informed about their compensation structure upfront during contract negotiations.

Training Resources Available

Vitro Academy Training Sessions

• Encourages participants to utilize training materials available at Vitro Academy regarding mandatory and non-mandatory internships.

Catalog Access

Provides information about a comprehensive catalog detailing internship requirements, agreements, and operational guidelines tailored specifically for staff use.

Continuous Improvement Feedback Loop

• Invites feedback from participants after reviewing training materials so improvements can be made based on user experience.

Conclusion: Commitment to Student Success

• Reiterates commitment towards ensuring students have successful internship experiences as part of their education journey.