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Project Management: Tracking Task Progress

Overview of Project Planning and Resource Management

• The video discusses how to capture project activities using ProjectLibre, including grouping activities, assigning durations, and managing resources. It emphasizes the importance of avoiding resource over-allocation.

• With foundational knowledge established, the next step in project management is tracking task execution effectively. This involves learning methods to capture activity progress percentages.

Methods for Capturing Task Progress

• The first method for capturing task progress involves double-clicking on a task to open a dialog box where users can input the percentage of completion (e.g., 50%). This visual representation appears as a black bar in the Gantt chart.

• While this method provides a visual cue for progress, it may not be clear due to factors like weekend scheduling affecting task visibility in the Gantt chart.

Inserting Columns for Better Visualization

• To enhance clarity regarding task progress, users can insert a new column in their project view by right-clicking on an existing column (e.g., resource names) and selecting "insert column." Choosing "percentage complete" allows for easier visualization and entry of progress data.

• After inserting the percentage column, users can temporarily hide other columns to focus solely on progress tracking while entering data such as 100% completion for non-functional requirements tasks. A completion icon will indicate when tasks are finished along with their completion dates displayed upon hovering over them.

Advanced Techniques for Updating Progress

• Users can also update partial task completions by dragging an icon at the end of a black bar representing current progress (e.g., changing from 40% to 90%). However, this method may lack precision compared to direct percentage entry methods discussed earlier.

• The video concludes that while these three methods provide ways to track task advancement, real-life projects often require adjustments beyond merely recording progress; initial planning does not always remain unchanged due to various factors impacting project dynamics.