How to access your notes when presenting in a Microsoft Teams meeting
Learn how to access your notes when presenting in a Microsoft Teams meeting. In this video, I will show you how to view your notes privately, when sharing your PowerPoint presentation in a Teams meeting. If your notes are in PowerPoint or another application like Word or PDF, this video has it covered. 📌 WATCH NEXT - Assign Participants to Breakout rooms BEFORE the meeting in Microsoft Teams - https://youtu.be/AfPwrkmTD6o Chapters 0:00 Start 0:42 Access your notes from PowerPoint 2:57 Access your notes from Word or PDF Watch alternative method - https://youtu.be/hntH2segvys Keyboard shortcuts to switch applications (Windows/Mac/Chromebook) These are useful when the PowerPoint presentation is full screen and you need to get back to Microsoft Teams: https://www.readysteadyxl.com/post/keyboard-shortcuts-to-switch-apps Help support this channel by becoming a Patron with added benefits https://www.patreon.com/ReadySteadyXL ☕ Help top up my caffeine levels: https://www.buymeacoffee.com/ReadySteadyXL Let's Connect https://twitter.com/ReadySteadyXL https://www.facebook.com/ReadySteadyXL http://www.instagram.com/ReadySteadyXL Email: Support@ReadySteadyXL.com ----------- 📽 How to add a Quiz in Teams - https://youtu.be/kYTU2KvbeSE 📽 Breakout rooms in Teams - https://youtu.be/9sTYulamtPM 📽 How to correctly present PowerPoint in Teams - https://youtu.be/hntH2segvys ----------- 🛠 Tools Screen Recorder: https://www.readysteadyxl.com/Camtasia Graphics: https://www.readysteadyxl.com/Canva Tagging and Channel Management: https://www.tubebuddy.com/ReadySteadyXL Strategies in this book helped grow my Channel: https://amzn.to/2BuxOSn Full list of Tools: https://www.readysteadyxl.com/tools ☕ Help top up my caffeine levels: https://www.buymeacoffee.com/ReadySteadyXL 📺 My Channel: https://www.youtube.com/c/readysteadyexcel?Sub_Confirmation=1 📚 My Blog for Guides and Tips: https://www.readysteadyxl.com/blog 🕸 My Website for free content: https://www.readysteadyxl.com Disclaimer: Some of the links in this description are affiliate links, where I earn a small commission on any of your purchases at no additional cost to you. This helps to support the content I provide on this Channel. Thank you for your support.
How to access your notes when presenting in a Microsoft Teams meeting
Sharing PowerPoint Presentations in Microsoft Teams with Private Notes
In this video, Tony from Ready Steady Excel shows two methods for sharing PowerPoint presentations in Microsoft Teams while still having access to private notes. The first method is for those who have their notes in PowerPoint, and the second method is for those who have their notes in another application like Word or a PDF.
Method 1: Notes in PowerPoint
- To share your presentation with private notes, go to Slideshow and tick "Use Presenter View" before starting your presentation.
- Add "Use Presenter View" to your Quick Access Toolbar for easy access.
- Start your presentation and click "Presenter View" if it hasn't come up already.
- Go back to Microsoft Teams by pressing the Windows key on your keyboard and clicking on the Teams icon.
- Click "Share" and select the full-screen PowerPoint presentation thumbnail. Attendees will only see this window.
Method 2: Notes in Another Application
- Before sharing your presentation, go to Slideshow > Setup Slideshow and select the option that stops the presentation from opening in full screen mode.
- Start your presentation and resize the window as needed.
- Go back to Microsoft Teams, click "Share," and select the small PowerPoint window thumbnail. Attendees will only see what's inside the red box.
- To view private notes, simply click on the application where they are stored (e.g., Word). Attendees cannot see these notes.
Overall, Tony provides clear instructions for sharing PowerPoint presentations with private notes using both methods. By following his steps, users can ensure that attendees only see what they need to see during a meeting or presentation.