Introduction and Overview

The video discusses how to create a payslip step by step, starting with an explanation of what a payslip is and its components.

Understanding a Payslip

• A payslip, also known as a salary receipt, reflects all the earnings and deductions an employee receives for their work.

• Deductions on a payslip include social security contributions and income tax withholdings (IRPF).

• While there is a standardized payslip format by law, companies can have their own versions as long as they comply with legal requirements.

Employee Details and Contract Information

This section delves into the specifics of an employee's details and contract information necessary for creating a payslip.

Employee Information

• Example: Doña María López García, born on January 16, 1987, belonging to professional group 4 as an administrative officer.

• She works at Federica Montsein S.A. under an indefinite ordinary contract.

Earnings Breakdown

Exploring the breakdown of earnings for the employee in March 2023 according to her collective agreement.

Earnings Components

• Components include base salary, convenant bonus, availability bonus, transport allowance, and two annual extra payments.

• Calculation involves applying specific rates for accident insurance contributions (1.5%) and income tax rate (8.99%).

Payslip Structure

Detailing the structure of a standard payslip according to legal requirements.

Payslip Components

• A standard payslip includes sections like header (employer & employee details), pay period, earnings (gross amounts), deductions (social security & taxes), net salary calculation.

• Devengos represent gross earnings before deductions while deducciones are the deducted amounts leading to the net salary figure.

Detailed Breakdown Process

Step-by-step breakdown of filling out each section of the official payslip based on provided employee data.

Filling Out Sections

• Start with completing the header with employer and employee details from the example provided.

• Specify the pay period from March 1st to March 31st considering total days based on the employee's contribution group.

Salary Components and Deductions

In this section, the speaker discusses various components of a worker's salary and deductions that impact the final pay.

Understanding Salary Components

• Complementos salariales, such as plus convenio and plus disponibilidad, increase the base salary.

• Hours extraordinarias are noted if worked; otherwise left blank. Overtime amount is recorded here.

• Gratificaciones extraordinarias are recorded for special payments like prorated extra pays.

Non-Salary Perceptions

• Percepciones no salariales compensate for work-related expenses without increasing the base salary.

• Plus transporte is an example of a non-salary perception included in the total earnings.

Calculation of Social Security Contributions

This part delves into how social security contributions are calculated based on different bases of cotización.

Bases of Cotización Calculation

• Bases include contingencias comunes (sum of retribuciones computables), contingencias profesionales (addition of horas extraordinarias), and horas extraordinarias (amount from extra hours).

• Contingencias comunes calculation involves summing retribuciones computables and prorrateo de pagas extra.

Understanding Retributions Computables

Exploring what constitutes retributions computables in calculating social security contributions.

Definition and Examples

• Retributions computables encompass percepciones salariales like salario base and complementos salariales.

Detailed Explanation of Work-Related Expenses and Contributions

In this section, the speaker delves into the intricacies of work-related expenses and their impact on contribution calculations for employees.

Understanding Work-Related Expenses

• Work-related expenses such as accommodation costs are not included in contribution calculations if they are justified with proper documentation like invoices.

• Distinction between domestic and international stays: Daily exempt amounts from contribution calculations are €53.34 for domestic stays and €91.35 for international stays when lodging overnight.

• Excess payment consideration: If an employee receives more than the exempt amount for daily expenses, only the surplus is subject to contribution calculations.

Differentiating Transportation Costs

• Transport reimbursement considerations: Reimbursements for public transport with receipts are excluded from contributions, while payments made directly by employees are partially included based on set rates per kilometer traveled.

• Employee-driven travel costs: When employees use personal vehicles, only amounts exceeding €0.19 per kilometer are considered in contribution calculations.

Calculation of Contribution Base

This part focuses on computing the base for contributions by combining various salary components and prorating extra payments.

Computing Contribution Base

• Summing up computable earnings: Totaling base salary, salary supplements (e.g., contractual bonuses), and non-salary supplements (e.g., transportation allowances).

• Exemption assessment: Identifying any non-exempt amounts that should be added to the contribution base but excluding them if there are none in this scenario.

Prorating Extra Payments

• Prorating extra payments: Even if not received monthly, proration is necessary to calculate common contingency contributions. In this case, two annual extra payments need to be divided by 12 months due to the employee's classification under Group 5 for monthly contributions.

• Calculation specifics: Multiplying the number of extra payments by their total value and dividing by 12 months results in a prorated sum added to computable earnings.

Verification of Contribution Limits

The final segment involves confirming compliance with Social Security's minimum and maximum contribution limits for accurate calculation purposes.

Ensuring Compliance with Limits

Trabajo y Cotización en la Seguridad Social

In this section, the speaker discusses the calculation of social security contributions based on different income brackets and scenarios.

Trabajo y Cotización en la Seguridad Social

• Explains how to verify if the common contingency contribution falls within the minimum and maximum limits for a specific income group.

• Discusses what happens when the calculated contribution amount is below or above the set limits, illustrating with examples.

• Introduces calculating professional contingency contributions and overtime contingency contributions, highlighting their simplicity compared to common contingencies.

• Details how professional contingency contributions are calculated by adding common contingencies to any overtime worked in that month.

• Mentions the minimum and maximum limits for professional contingency contributions applicable across all income groups.

Cálculo de Cuotas de Seguridad Social

This section delves into determining social security payments for both employees and employers based on fixed contribution percentages.

Cálculo de Cuotas de Seguridad Social

• Explains the percentages for common contingencies paid by employees (4.8%) and employers (24.1%), with an additional 0.6% introduced in January 2023 for pension coverage.

Detailed Explanation of Social Security Contributions

This section delves into the specifics of social security contributions related to retirement pensions, unemployment, professional training, and other contingencies.

Social Security Contributions Breakdown

• The employer contributes to social security for retirement pensions in cases of work-related accidents or occupational diseases. The percentage varies based on the company's activity and is determined by its CNAE code.

• For employees with specific contracts like indefinite, training, replacement, or for disabled individuals, contribution percentages differ. The employee contributes 1.55%, while the employer contributes 5.5% based on the professional contingency base.

• In contracts not falling under the aforementioned categories, contribution percentages change. Employees contribute 1.6%, and employers contribute 6.7% based on the professional contingency base.

• Contributions towards professional training are at 0.1% from employees and 0.6% from employers based on the professional contingency base.

• Differentiation exists between normal and extraordinary overtime hours in terms of contributions: 4.7% from employees and 23.6% from employers for normal hours; for extraordinary hours due to force majeure, Social Security pays 2%, while employers pay 12%.

Calculation of Social Security Contributions

This part focuses on a practical case study illustrating how social security contributions are calculated based on different bases.

Calculation Process

• Bases of common contingencies and professional contingencies may coincide depending on work activities performed by an employee each month.

• In a specific case calculation:

• Contingencies common: Employee pays 4.8%

• Professional contingencies: No contribution from employee

• Unemployment: Employee pays 1.55%

• Professional training: Employee pays 0.1%

• Total contributions amount to €95.14

• Contributions vary depending on contract types; calculations are made according to specific bases such as common contingencies or professional contingencies.

Transferring Information to Payslips

This segment demonstrates how calculated social security contributions are reflected in an employee's payslip.

Payslip Deductions

• Deductions section includes breakdown:

• Common contingencies at 4.8%

• Unemployment at 1.55%

• Professional training at 0.1%

• Hourly extras (if applicable)

• Total amounts calculated earlier are entered alongside corresponding percentages in this section for clarity and transparency in payroll documentation.

By structuring these notes with clear headings and concise bullet points linked to timestamps, one can easily navigate through key concepts discussed regarding social security contributions and their practical application in employment scenarios.

Detailed Calculation of IRPF Retentions

In this section, the speaker explains the process of calculating income tax (IRPF) withholdings for individuals.

Calculating IRPF Withholdings

• The total earned amount needs to have exemptions subtracted from it.

• Exempt amounts include expenses like lodging, meals, travel, or mileage.

• The percentage applied for IRPF varies based on personal circumstances.

• Applying an 8.99% rate to the total earned amount results in a withholding of €115.04.

• This withholding is added to social security contributions to get the total deduction.

Detailed Payroll Calculation Breakdown

In this section, the speaker provides a detailed breakdown of payroll calculations, including various contributions made by the employer for social security purposes.

Base de Cotización Breakdown

• The company contributes 4.7% on the base de cotización de contingencias comunes, resulting in an amount of 81.13 euros.

• For formación profesional, a 0.6% contribution is made on the base de cotización de contingencias profesionales, yielding 8.85 euros.

• A 0.2% contribution is allocated to fogasa (Fondo de Garantía Salarial) based on the same contingency base, resulting in 2.95 euros.

Total Contributions and Salary Receipt Preparation

This part focuses on summing up the contributions calculated earlier and preparing them for inclusion in the salary receipt.

Total Contribution Calculation

• After adding up all contributions from previous calculations, the total amount comes to 470.58 euros.

• This total represents all employer contributions to social security for the specific employee being analyzed.

Salary Receipt Details

Here, details about how to present these calculations on a salary receipt are discussed.

Breakdown on Salary Receipt

• The salary receipt includes information such as:

• Base de cotización for contingencias comunes: 1475.18 euros

• Breakdown of monthly remuneration and prorated extra pay amounts.

• Base de cotización for contingencias profesionales: also at 1475.18 euros.

• Space left blank for hours extraordinarias base due to no overtime worked by this employee in March 2023.

• Base sujeta a retención del IRPF noted at 1279.60 euros with corresponding percentages applied by the company towards social security contributions.

Employer's Contribution Details

This segment elaborates on the percentages allocated by the employer towards different social security concepts and their application to specific bases.

Employer's Percentage Contributions

• Employer contributions include:

• Contingencias comunes: 24.1%

• Contingencias profesionales: 1.5%

• Desempleo: 0.6%

• Formación profesional: 0.6%

• Fogasa: 0.2%

• No percentage is assigned for horas extraordinarias due to lack of overtime worked by this employee.

• The employer's financial commitment based on these percentages is calculated and presented accordingly.